What are the responsibilities and job description for the Accounts Payable Manager position at Rolfson Oil?
We are currently looking for an Accounts Payable Manager for our local Addison TX, office.
Rolfson Oil was founded in Watford City, North Dakota in 1985 as a fueling service provider to the local agricultural sector. Since then, Rolfson Oil has grown into North America's largest oilfield-only fueling solutions provider, expanding throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas.
Job Overview: Primary focus of this position is to manage and lead Rolfson’s accounts payable operations, which currently includes one accounts payable specialist.
Benefits:
Requirements:
Rolfson Oil was founded in Watford City, North Dakota in 1985 as a fueling service provider to the local agricultural sector. Since then, Rolfson Oil has grown into North America's largest oilfield-only fueling solutions provider, expanding throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas.
Job Overview: Primary focus of this position is to manage and lead Rolfson’s accounts payable operations, which currently includes one accounts payable specialist.
Benefits:
- Pay: $85k per year
- Medical, Dental, and Vision health insurance elections
- 401K with a 4% company match
- Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
- Voluntary STD, Life, Accident coverage, Hospital Indemnity, and Identity Theft
- Supplemental Life Insurance, Short Term Disability Insurance, and Accident Insurance available
- Safety Equipment provided
- Weekly Pay
- Pay Card option
- Online pay stub access
- 24-7 office support
- Manage Rolfson’s accounts payable and credit card activities
- Manage invoices received, get approval and timely manner and manage check runs, ensuring vendors are paid in a timely and accurate manner.
- Ensure invoices are property coded and processed using Concur’s invoice module.
- Daily processing of fuel orders, bills of lading (BOL’s) and invoices. Accuracy and timeliness for this data into the AP system is extremely important.
- Ensure BOL’s and invoices are collected and reconciled daily.
- Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases.
- Contact suppliers to request credits for incorrect billing, missing invoices, etc.
- Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely.
- Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested.
- Working with suppliers to verify account set up and get W-9’s for reporting
- Ensure data imports and invoice entry into QuickBooks using Excel, and various supplier portals
- Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day.
- Assisting the Finance Department with other projects as assigned.
Requirements:
- Experience managing accounts payable department/staff
- Experience with QuickBooks and Concur
- Prior management experience
- Ability to handle (and keep current) high transaction volumes
- Strong attention to detail, deadlines and discretion
- Good working knowledge of Microsoft Excel and Word
- Good customer service skills, verbal and written
- Able to multitask in a high pace environment
- Complete credit application requests
- Coordination and filing of annual vendor 1099’s
- Must be organized
Salary : $85,000
