Business Office Manager/Payroll HR Resource

BUSINESS OFFICE MANAGER

POSITION DESCRIPTION

Direct the overall Business Office activities in accordance with current applicable federal, state, and local standards, guidelines and regulations, and as directed by the Administrator, to assure that Business Office tasks are done correctly and on schedule, such as Resident Funds, Census Records, Coordination of efforts with Quality Healthcare Services.

QUALIFICATIONS

• High school Diploma required.
• Associates Degree in Business or Accounting fields; and/or experience in business office operations in long term care or healthcare related field, preferred.
• Possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives and the community.
• Current knowledge of local, state and federal guidelines and regulations

Maintain neat, well-groomed and professional appearance

RESPONSIBILITIES

• Follows the PCC daily task list, weekly task list, and month-end close checklist.
• Ensures completion of the Daily Census Verification process.
• Ensures that all room, ancillary, and miscellaneous charges are timely recorded in PCC.
• Ensures that the RUG Billing Triple Check Process is followed on a continuous basis.
• Manages private pay billing and ensures that the Centralized Statement process is followed.
• Manages Medicare ADRs and appeals per established procedure.
• Other duties, responsibilities and activities may change or assigned at any time with or without notice.

PAYROLL/ HR

POSITION DESCRIPTION

Responsible for carrying out facility payroll, human resources and benefit operations in accordance with company policies and procedures and applicable state and federal laws. Responsible for duties not limited to employee relations, benefits, compensation, leave of absence, workers compensation, recruiting, prescreening, hiring, onboarding, new hire orientation, terminations, and participation in unemployment claims.

QUALIFICATIONS

• Highschool Diploma required.

• 2 years’ proven experience and demonstrated capability as a payroll specialist required.

• Current knowledge of local, state and federal guidelines and regulations.

• Proficiency with Microsoft Excel and payroll application systems.

• Strong understanding of payroll accounting and payroll best practices.

• Ability to deal sensitively with confidential material.

• Must have strong detail orientation and high accuracy level.

RESPONSIBILITIES

• Coordinates payroll information by completing payroll preparation, reports and maintaining records. Manages day-to-day activities of payroll and human resources tasks with a sense of urgency and sensitivity for timely completion; Performs all daily, weekly, and pay period close responsibilities related to payroll processing, as outlined in the Swipe Clock user manual.

• Maintains, prepares, and processes semi-monthly payroll for 50-1100 internal employees.

• Processes Time Keeping daily for distribution to department heads for review and correction; Enters edits indicated by department heads.

• Reconciles payroll prior to transmission and validate confirmed reports.

• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc.

• Manages personnel files and time keeping to ensure accurate and timely payroll transactions; ensures all employee files are state ready for audit approval; Consistently reviews and verifies employee licenses, certifications, Hepatitis B and TB records to ensure they are current; maintains appropriate records.

• Ensures employee personnel files are complete and employee information are kept confidential; Maintains confidentiality of records, contact and information.

• Documents and maintains all progressive disciplinary action, suspensions, terminations, investigations and performance management, including compensation and pay on merit.

• Partners with hiring managers to determine staffing needs; Screens, interviews, and recommends for hire qualified applicants as directed.

• Executes hiring process through review of new applications to set up interviews; completes pre-employment screenings and verifications; provide recommendations to hiring managers on applicant candidacy.

• Participates in Employee Appreciation Committee and assists in coordinating Employee Recognition Programs. • Maintains pertinent recruitment and retention documentation.

• Acts on behalf of the Human Resources Manager when Human Resources Manager is not available.

• Coordinates in ensuring compliance with company pay and benefits policies.

• Coordinates in ensuring all new/rehired employees are entered in the payroll system.

• Coordinates in ensuring the payroll system is updated with all pay, job and personal information changes.

• Coordinates in ensuring compliance with Department of Labor/Wage and Hour division regulations.

• Coordinates in properly communicating new and existing benefits programs and policies and procedures.

• Participate in unemployment hearings