What are the responsibilities and job description for the Preschool Administrator position at Rolling Hills Community Church?
When you hear the phrases administration, supporting a team, and organizing, do you find yourself saying "woohoo, tell me more” or “I hope I didn’t already accidentally apply for this job…” Rolling Hills Community Church is looking for a super-organized Administrator for our Preschool Ministry at our Franklin Campus. The Preschool Administrator will work alongside the Preschool Ministry staff team to support our weekly programming and special events.
OBJECTIVE
The Preschool Administrator is responsible for providing administrative and logistical support to the Preschool ministry staff with Preschool ministry programs and events. This role includes event registration and management, room reservations, and communication.The administrator will also serve as the project manager for preschool ministry events, ensuring all details are executed effectively.
GIFT/SKILL SET
Administration
Communication Skills
Typing
Proofreading / Editing
Volunteer Recruitment
Volunteer Training
Scheduling
Planning
Google Docs
Microsoft Word
Microsoft Excel
EXPECTATIONS
- Live an exemplary life modeling the call, character and competencies of a minister of the gospel of Jesus Christ.
- Be a servant leader to his or her childcare staff, the families, and the overall church body.
- Grow personally in his/her own leadership and ministerial abilities by reading and having godly and professional mentors in his/her life.
- Be involved in the overall life of the church body by actively participating in a community group and church-wide events and functions.
- Be an excited and contributing member of the RHCC staff team.
- Must be able to manage multiple tasks while maintaining a pleasant attitude and positive ministry outlook.
RESPONSIBILITIES
- Attend monthly all staff meetings; attend weekly preschool staff team meetings; attend monthly one-on-one meetings with the preschool pastor.
- Create, manage, and oversee preschool ministry PCO registrations, including payments and attendee communication.
- Work with the church finance team to track and process event payments and reimbursements as needed.
- Calendar preschool ministry events, programming, and meetings including reserving spaces/rooms as needed.
- Serve as project manager for preschool ministry events, overseeing:
- Overall event timelines
- Coordination of supplies and orders
- Execution of logistics before, during, and after events
- Support the Preschool pastor in coordinating regular leader appreciation efforts, ensuring volunteers feel valued and encouraged.
- Serve as the liaison to the church’s Communications Team and/or Media Squad, ensuring preschool ministry updates are shared effectively via email, social media, and church-wide communication channels.
- Track, create, and send weekly birthday cards to preschoolers
- Manage the preschool ministry weekly SAMS order for ministry needs and leader appreciation.
- Support the preschool pastor with the preschool ministry Core Team Onboarding process
-Send monthly preschool ministry parent email
- Submit weekly preschool offering to finance team
- Events: Not required to attend Preschool ministry events with the exception of Wonder Camps and Easter Jam.
