Executive Assistant to the Office of the Moderator of the Curia - Archdiocese of Washington

The mission of the Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the world.   In the faithful pursuit of this mission, the archdiocese is seeking an Executive Assistant in the Office of the Moderator of the Curia.

The Executive Assistant will provide high-level administrative support to the Moderator of the Curia and the Chancellor.  This role will review and draft letters, respond to emails and attend meetings as well as manage calendars for the Moderator of the Curia and the Chancellor.

Duties & Responsibilities

• Provide high-level administrative support to the Office of Moderator of the Curia including greeting visitors, answering calls and distributing daily mail.
• Respond to emails on behalf of the Moderator of the Curia, Chancellor and Chief Operating Officer.
• Work with the various Central Pastoral Administration offices in preparing logistics for meetings involving the Office of the Moderator of the Curia.
• Attend meetings as required to provide administrative support, note-taking, and ensure follow-up tasks are completed.
• Assist with special projects as requested.
• Proactively manage the daily calendar for the Moderator of the Curia, to include managing calendar conflicts and proficient forward schedule planning.
• Conduct research and prepare background documents.
• Review and draft letters, reports, and memos.
• Track daily tasks and communicate with Secretariats on progress of work.
• Provide leadership for the completion of all administrative support in the Moderator of the Curia’s Office.
• Organize and maintain the filing system of paper and electronic documents including the management of a file-tracking database.
• Other duties, as assigned.

Qualifications

Knowledge, Skills and Abilities

• Must be a practicing Catholic who supports the teachings of the Catholic Church.
• Excellent written and oral communication skills.
• Effective team player with strong interpersonal, communication, and customer service skills.
• Strong leadership ability and proven ability to manage others.
• Ability to handle multiple tasks under time sensitive deadlines.
• Ability to handle confidential and sensitive information.
• Able to work outside of normal business hours as needed.

Required Education and Experience

• Bachelor’s Degree in English, journalism, business administration, or related field
• Five or more years of experience in an executive administrative role; or an equivalent combination of education/experience required.
• Proficiency in suite of Microsoft Office tools: Excel, Word, Outlook, and PowerPoint.
• Experience in project management a plus.
• Spanish language, a plus.

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Position Type/Expected Hours of Work

• This is a full time, 40 hour per week in-office role.
• Occasional early morning or evening hours may be necessary.

This salary range for this position is $75,000 to $85,000

Salary : $75,000 - $85,000