Director of Business Operations

The Director of Business Operations (DBO) is an executive-level employee who oversees all business operations (i.e those things which support the mission of the parish but are not directly discipleship formation) at Our Lady of Prompt Succor Parish (OLOPS) in collaboration with the parish priest(s) and Finance Council.

The DBO reports directly to the pastor or his delegate.

Essential Duties and Responsibilities

Accounting

The DBO accomplishes all accounting and bookkeeping functions for the parish and the cemetery.

He or she may recruit and train volunteers as needed for all responsibilities which do not, by their nature, preclude the assistance of non-employees.

This includes all aspects of payroll, benefits, appropriate tax documents, etc. for all employees, including those not supervised by the DBO.

The Diocesan Offices of Finance and Human Resources serve as resources in this area. Regarding ParishSOFT Giving (our online giving platform), the Applications Manager of the Catholic Foundation of South Louisiana serves as a resource.

Supervision of Employees and Contractors

The DBO supervises any and all employees and volunteers working in the business operations of the parish as indicated on the Parish Organizational Chart, including but not limited to the parish secretary and maintenance person.

This does not include the Director of Discipleship Formation (DDF) who reports directly to the pastor and any possible future discipleship formation employees who would report directly to the DDF.

The DBO is responsible for all aspects of the parish’s relationship with both regular and ad hoc contractors and service providers (e.g. lawn care, air conditioning repairs, etc.) except those which, by their nature, fall directly under our discipleship formation priorities (e.g. bulletin printing).

Further, the DBO provides appropriate support to the Director of Discipleship Formation (DDF) as requested by the DDF regarding relationships with discipleship formation contractors and any possible future discipleship formation employees.

The Diocesan Offices of Building & Construction and of Human Resources serve as resources in this area. Legal support is also available from the diocesan curia.

Record Keeping

The DBO is responsible for all parish and cemetery record keeping, including the recording of Sacraments administered and other required data both on paper and digitally in accord with all relevant laws (both civil and canonical) and diocesan policy.

The Communications & Media Team, which reports to the Pastoral Council and, through the PC, to the DDF is responsible for Flocknote and Google for Nonprofits.

Many aspects of record keeping may be delegated to the Parish Secretary.

The Diocesan Archives and the Applications Manager of the Catholic Foundation of South Louisiana serve as resources in this area.

Cemetery

The DBO is responsible for any and all matters concerning the parish cemetery, including assisting the public with locations of burial spots to the best of his/her ability.

Since Funerals fall under the auspices of Discipleship Formation and burials in the OLOPS cemetery fall under the auspices of Business Operations, a collaborative procedure shall be developed by the DBO and the DDF, possibly along with members of the volunteer Grief Support Team.

Providing assistance to the public may be delegated to the Parish Secretary.

The Diocesan Office of Cemeteries serves as a resource in this area.

Buildings, Maintenance, & Capital Improvements

The DBO is responsible for all matters regarding insurance.

The DBO shall partner with the appropriate Finance Council (FC) members and any paid maintenance personnel (whether employed or contracted) to oversee the maintenance of and capital improvements regarding all property, buildings, and assets of OLOPS.

This includes any and all preparations for and recovery from inclement weather, natural disasters, etc.

To this end, the DBO shall have regular mission check-ins with the two FC members who serve as Coordinators of Maintenance & Capital Improvements (CMCIs).

Mission check-ins are customarily monthly.

The DBO is responsible for the recruitment of all necessary volunteers for maintenance and capital improvements. He or she shall partner with the CMCIs, maintenance personnel, and (when necessary) parish priest(s) in this endeavor.

He or she shall work closely with the FC, maintenance personnel and (when necessary) parish priest(s) to regularly evaluate Our Lady of Prompt Succor Parish’s property, buildings, and assets and craft/edit action plans for continued upkeep and improvement.

The Diocesan Offices of Building & Construction and the Diocesan Office of Property Insurance serve as resources in this area.

Fundraising & Financial Development

The DBO shall partner with the appropriate Finance Council (FC) members to develop and oversee any and all fundraising and financial development activities of the parish.

To this end, the DBO shall have regular mission check-ins with the two FC members who serve as Coordinators of Fundraising & Financial Development (CFFDs).

Mission check-ins are customarily monthly.

The DBO is responsible for the recruitment of all necessary volunteers for fundraising & financial development. He or she shall partner with the CFFDs and (when necessary) parish priest(s) in this endeavor.

He or she shall work closely with the FC and (when necessary) parish priest(s) to regularly evaluate Our Lady of Prompt Succor Parish’s fundraising & financial development initiatives and craft/edit action plans for continued improvement.

The Catholic Foundation of South Louisiana serves as a resource in this area.

Finance Council (FC)

In light of the duties listed above, the DBO shall lead the FC, in supervision of and collaboration with its president. The DBO makes final decisions in these regards.

General Qualifications

The individual must be a practicing Catholic and in full communion with the Catholic Church.

He or she must live a lifestyle according to the Code of Professional Conduct of the Diocese of Houma-Thibodaux.

He or she must be a living witness of a missionary disciple as defined by Sacred Scripture and Sacred Tradition, interpreted by the Magisterium of the Church.

He or she must be flexible and willing to work non-traditional working hours such as evenings or weekends.

He or she must successfully complete Safe Environment Training in accord with the policies of the Diocese of Houma-Thibodaux.

He or she must be willing to engage in continuing formation or education in areas related to his or her job.

He or she must be able to lift up to 30 lbs on occasion

He or she may also have to drive to venues or other locations as part of the position.

Education and Experience Requirements

Professional abilities in Business Management, Administration, and Accounting are required.

o A Bachelor’s degree in Business Management, Administration, and Accounting, or a related field is preferred.

o Additional education or certification(s) such as a Master’s Degree in a relevant field and/or the possession of a CPA certification is further preferred.

Experience in Business Management, Administration, and Accounting is preferred.

Expertise (or the ability to quickly gain expertise) in contemporary best practices for accounting, cemetery management, maintenance supervision, and fundraising financial development is required.

The ability to solve practical problems and effectively engage conflicts among leaders, volunteers, parents, and youth is required.

The ability to effectively collaborate with, present information to, and train both employees and volunteers is required.

Proficiency (or the ability to quickly gain proficiency) in software programs such as Microsoft Office, Google Workspace, Flocknote, ParishSOFT, NetSuite and the like is required.

Work Schedule

• The DBO is generally authorized to create and alter his or her work schedule ad libitum so long as all duties and responsibilities herein are accomplished to the satisfaction of the pastor. The pastor may require certain office hours at his discretion.

However, the DBO is responsible for ensuring that the front desk is competently covered at the times designated on the parish schedule. Until August 2025, the DBO can expect to be in the office from 8am - 4pm, Monday through Thursday and from 8am - Noon on Fridays. It is anticipated but not guaranteed that a significantly more flexible schedule will be enacted on the first Monday of August 2025.

If the DBO is a consecrated person (Consecrated Virgin, or professed member of an officially recognized Institute of Consecrated Life or its equivalent), he or she is afforded eight consecutive days of paid leave per year for a yearly spiritual retreat in addition to the standard vacation and sick leave allotments given to all employees of the Diocese of Houma-Thibodaux. These days may only be used for yearly spiritual retreat, must be used consecutively, and do not accrue. For example, should the DBO choose to take a five day spiritual retreat, this entire allowance is thereby exhausted.

Compensation & Benefits

The Director of Business Operations shall receive a salary of between $40,000 and $50,000 per year depending upon experience and education.

A comprehensive benefits package including health, dental, and wellness insurance, generous paid time off are also provided. For more information, please contact the Office of Human Resources at 985-850-3171.

Applications are now being accepted until February 13, 2025 or until the position is filled.

The Diocese of Houma-Thibodaux is an Equal Opportunity Employer and does not discriminate against applicants or employees by reason of race, color, religion*, sex, national origin, age, disability, veteran status, genetic information of any other basis prohibited by applicable law.

• The Diocese, in its sole discretion, reserves the right to require "practicing Catholic" to be a qualification for a position.