Business Manager

SUMMARY

The Saint Anthony Retreat Center and Santa Teresita Youth Center, owned and operated by the Bishop of the Roman Catholic Diocese of Fresno, is a retreat facility oriented to both religious and secular retreats/conferences. The Center offers both adult and youth services in two distinct facilities located adjacent to one another on sixty-two acres of blue oak woodlands in the foothills of the Sierra Nevada Mountains near the Sequoia National Park, and in the community of Three Rivers. Both facilities offer individual and/or group meeting space, dining, and overnight accommodations.

Within this setting, the Business Manager is employed by the Bishop of the Roman Catholic Diocese of Fresno and is subject to appropriate Diocesan policies and procedures, including those established for Pastoral Center departments. Functionally, the Business Manager position is assigned to the Saint Anthony Retreat Center and reports directly to the Executive Director – Saint Anthony Retreat Center and is responsible for the day-to-day supervision and management of business/fiscal and operational functions and staff in support of both adult and youth center facilities. This position is considered part of the Executive Director’s management team and functions in a collaborative professional environment oriented to assisting the Executive Director in the delivery of ministerial services. Therefore, in addition to an extensive business and fiscal acumen, the incumbent of this position must possess and maintain a ministerial perspective in the execution of job duties and responsibilities.

The following characteristics assume paramount importance: strong organizational and management allegiance, active loyalty, and close working relationship with the Executive Director, Chancery and Pastoral Center Department heads; strong managerial and supervisorial skills, abilities and knowledge; effective oral and written communication skills and abilities; ability to develop and maintain effective interpersonal relationships at all organizational and diocesan levels, with the Retreat Center management team, employees and volunteers, religious and secular organizations/groups, Chancery and Pastoral Center staff and with priests of the diocese and with other religious assigned throughout the diocese accessing the Retreat Center facilities. In addition, the following characteristics are also vital to carrying out the responsibilities of this position: a high degree of maturity, integrity and good judgment; a practicing Catholic in good standing who is living within the teachings of the Catholic Church; initiative; ability to work independently under general direction from the Executive Director and in concert with Pastoral Center policies and procedures; and the ability to exercise discretion under spiritual and administrative direction from the Executive Director and in concert with the administrative and pastoral direction of the Bishop. Finally, the incumbent must recognize and accept that the job duties and responsibilities associated with the Business Manager position are in fact a form of ministry and while orientated toward business/fiscal matters, serve as the basis for ministering to all those individuals utilizing the services of the Retreat Center.

CORE RESPONSIBILITIES

· Manages and supervises all business functions/staff including budget preparation, analysis, and control; purchasing; human resources; payroll; and collection and accounting of fees/monies.

· Manages and supervises all accounting and bookkeeping functions/staff including overseeing the preparation of financial statements and reports; budget status reports and adjustments; maintenance of accounting records and accounts payable and receivable; monitoring of revenues and preparation of claims for payment/reimbursements.

· Manages and supervises operational functions/staff including Food Services, Housekeeping, Grounds and Maintenance. Consults with the Executive Director and subordinate supervisors regarding operational issues/problems.

· Recruits, interviews, recommends hiring, trains, evaluates, and disciplines subordinate staff directly or through subordinate supervisors and in accordance with Pastoral Center/Retreat Center policies and procedures and applicable state and federal law.

· Develops long-range plans and annual long-range fiscal and budget forecasts/estimates, including revenue and expenditure projections. Monitors revenue collections.

· Consults with the Executive Director and Pastoral Center department heads in the development, implementation and evaluation of administrative, fiscal and business policies and procedures; explains and interprets policies and procedures to management team, staff, patrons, representatives for organizations/groups, and others as necessary.

· Consults with the Chief Financial Officer for the diocese regarding methods and systems of fiscal control, cost accounting, and expenditure reporting and fee/rate development.

· Initiates and maintains effective communications with management team, Pastoral Center staff, religious and secular organizations, agencies and ministries of the Diocese.

· Spends time on location while the Retreat Center facilities are in use for retreats or conferences.

· Regularly reports matters to, and consults with, the Executive Director, Pastoral Center department heads, and management team regarding operational issues/problems.

· Collects, analyzes, and prepares financial data for short- and long-range planning; prepares and presents business and marketing plans.

· Represents the Executive Director and Retreat Center in meetings with the Chancery, Pastoral Center staff, patrons, public contacts and state and federal officials.

· Conducts a variety of special projects as assigned.

· Prepares or supervises the preparation of special studies, reports, and correspondence; provides regular status reports to the Bishop, Vicar General, Executive Director, and Diocese’s Chief Financial Officer.

KNOWLEDGE, SKILLS AND ABILITIES:

:

· Financial and fiscal administration and accounting principles, including appropriate methods and best practices, non-profit budgeting, financial and business forecasting, and financial analysis;

· Principles and best practices of cost accounting;

· Non-profit/charitable organization accounting principles and best practices;

· Purchasing and inventory control methods and practices;

· Principles of effective human resources management, progressive discipline, and “at-will” employment;

· Budget and financial planning, including the assessment of funding priorities;

· Policies and best-practices associated with operating a day/overnight lodging or retreat facility, including facility operations, housekeeping, food services, and grounds maintenance;

· Automated accounting systems used to evaluate systems and procedures and streamline operations.

· Computer hardware and software systems and programs used in a business setting.

:

· Establish and maintain effective interpersonal relationships at all organizational and diocesan levels including Retreat Center staff, supervisors, management, Chancery and Pastoral Center staff, patrons, and representatives of religious and/or secular organizations;

· Communicate effectively both orally and in writing with staff, supervisory personnel, management team, Chancery and Pastoral Center staff, patrons and representatives of religious and/or secular organizations;

· Analyze budgetary, fiscal, operational, human resources, and staffing issues and requirements and make recommendations accordingly;

· Effectively organize and prioritize job duties and responsibilities and manage time effectively;

· Effectively problem solve, analyze, and make appropriate decisions and demonstrate sound judgment in relation to Pastoral Center and Retreat Center policies and procedures;

· Gather, analyze, and present accurate written records and files, and present clear and concise written and oral reports;

· Plan, organize and manage facility operations and implement system-wide policies, procedures, and best practices in concert with Pastoral Center and Retreat Center policies and procedures;

· Manage, plan, organize, assign, coordinate, and evaluate staff either directly or through subordinate supervisors;

· Plan, evaluate, and operate a variety of computer hardware and software in the daily performance of job duties and responsibilities;

· Maintain strong allegiance, active loyalty and effective working relationships with the Executive Director, the Bishop, Vicar General and Pastoral Center department heads.

· Maintain a high degree of maturity, integrity and good judgment; initiative; ability to work independently; and the ability to exercise discretion under spiritual and administrative direction and in concert with the pastoral direction of the Bishop.

MINIMUM QUALIFICATIONS:

: Graduation from an accredited college or university with a Bachelor’s Degree in Business or Fiscal Administration, Accounting, or a closely related field that is acceptable within the United States’ accredited college or university system.

: Three (3) years full-time, paid work experience of a managerial, administrative, or supervisory nature in budgetary analysis and control, accounting, or business management. (Experience administering or managing a retreat center or conference center facility including lodging accommodations and food service is desirable.)

Send resume to: DioceseHR@dioceseoffresno.org

Located: 43816 Sierra Dr., Three Rivers, CA 93271

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Holidays
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $70,000 - $75,000