What are the responsibilities and job description for the Event Support Specialist position at Roman Catholic Diocese of Orange?
About the Position
">We are seeking an organized and proactive individual to join our team as a Hospitality and Events Assistant. This part-time role includes assisting the Hospitality and Events team with event preparation, coordination, and execution to ensure an exceptional experience for clients and guests.
Duties and Responsibilities
">- Event Preparation: Assist the team with administrative and operational tasks, including preparing client materials and contracts, confirming room arrangements, and ensuring all necessary event supplies and equipment are ready.
- Logistics Coordination: Coordinate event logistics, including preparing setup requests, arranging AV needs, managing signage, and collaborating with key campus stakeholders such as security, facilities, and janitorial teams to ensure smooth execution.
- On-Site Event Support: Act as the on-site contact during assigned events, assisting clients, managing logistics, and resolving any issues or last-minute changes.
- Client Interaction: Provide friendly, professional support to clients and guests, ensuring their needs are met and their event experience is positive.
- Policy Compliance: Monitor and enforce adherence to campus policies and guidelines, addressing questions or concerns as they arise.
- Post-Event Tasks: Assist with post-event activities, including conducting post-event inspections, resetting spaces, and preparing detailed reports for the team.
Qualifications
">- Previous experience in event coordination, hospitality, or customer service is required.
- Strong organizational and multitasking skills, with attention to detail and a problem-solving mindset.
- Excellent interpersonal and communication skills to interact effectively with clients, guests, and team members.
- Ability to work independently while maintaining a collaborative approach.
- Flexibility to work evenings and weekends based on event schedules.
- Proficiency in Microsoft Office Suite; familiarity with event management tools is a plus.
- Physical ability to stand for extended periods and assist with light event setup tasks.
Benefits
">This position offers a competitive salary range of $22.00 to $24.00 per hour. The successful candidate will also have access to training and development opportunities to enhance their skills and knowledge.
Salary : $22 - $24
