What are the responsibilities and job description for the Hospitality and Events Coordinator position at Roman Catholic Diocese of Orange?
Job Overview
">This role offers a unique opportunity to contribute to the success of events at our institution. As a key member of the Hospitality and Events team, you will be responsible for providing exceptional support to clients and guests, ensuring their needs are met and their event experience is positive.
About the Role
">- Assist with administrative and operational tasks, including preparing client materials and contracts, confirming room arrangements, and ensuring all necessary event supplies and equipment are ready.
- Coordinate event logistics, including preparing setup requests, arranging AV needs, managing signage, and collaborating with key campus stakeholders such as security, facilities, and janitorial teams to ensure smooth execution.
- Act as the on-site contact during assigned events, assisting clients, managing logistics, and resolving any issues or last-minute changes.
- Provide friendly, professional support to clients and guests, ensuring their needs are met and their event experience is positive.
- Monitor and enforce adherence to campus policies and guidelines, addressing questions or concerns as they arise.
- Assist with post-event activities, including conducting post-event inspections, resetting spaces, and preparing detailed reports for the team.
Key Responsibilities
">The ideal candidate will possess strong organizational and multitasking skills, with attention to detail and a problem-solving mindset. They will be able to work independently while maintaining a collaborative approach, and have excellent interpersonal and communication skills to interact effectively with clients, guests, and team members.
Requirements
">- Previous experience in event coordination, hospitality, or customer service is required.
- Familiarity with event management tools is a plus.
- Ability to work evenings and weekends based on event schedules.
- Proficiency in Microsoft Office Suite.
- Physical ability to stand for extended periods and assist with light event setup tasks.
Working Conditions
">The typical office environment requires prolonged sitting using basic office equipment. Outdoor venues may have uneven surfaces, requiring additional mobility. Use of stairs occasionally. Essential physical activities include prolonged standing and walking, moving around and managing the event space. Light setup requires good manual dexterity and ability to reach, bend, sometimes push or pull equipment, occasionally carry materials as needed weighing up to 30 lbs. Coordinating and supporting events requires the ability to communicate with guests and colleagues.
