What are the responsibilities and job description for the Director of Archives and Records Management position at ROMAN CATHOLIC DIOCESE OF RICHMOND?
The Catholic Diocese of Richmond is seeking a full time Director of Archives and Records Management.
The Director of Archives serves as the custodian of diocesan and other institutional records vital to the Church’s mission and operation. The position is primarily concerned with the collection and appraising, preserving and protecting, arranging and describing, and making accessible original documents and records of the Diocese according to the norms of canon law (canons 486-491).
Responsibilities & Tasks:
Administer and oversee the daily operations of the archives program, including preparing budgets, purchasing appropriate equipment and supplies, training volunteers, educating diocesan staff, annual reporting, monitoring environmental conditions, formulating program plans to support diocesan priorities, and fulfilling research requests in a timely manner.
Develop and implement policies and procedures aimed at identifying, securing, retaining, and accessing diocesan archives and records in compliance with legal requirements, historical use, and standard professional practice.
Develop and implement standard archival practices to receive, appraise, arrange, describe, and preserve archival materials.
Conduct routine appraisals of the collections.
Create indexes, catalogs, inventories, and other finding aids as appropriate to make archival holdings accessible and retrievable design and maintain archives and museum web pages.
Propose and manage policies and best practices for securing internal communication, personal privacy, and confidential records in accordance with ethical and legal requirements; work with diocesan technology staff to apply archival policies and legal retention practices to electronic records.
Serve alongside the Chancellor and Vice-Chancellor in preparing the Annual Rome, Official Catholic Directory Statistics and the quinquennial Report.
Prepares and monitors the annual budget for the archives, museum and Pastoral center records management.
Keeps abreast of developments in the archives/ records management field and advises the Bishop and Chancellor’s office on best and leading practices.
Serve as a resource for the Chancellor’s Office, answering inquiries and providing training related to parish sacramental registers, patrimony repair and restoration, and providing general and historical information to Pastoral Center staff, parishes, schools, and other qualified researchers.
Design and install museum exhibits for the Museum of Virginia Catholic History, lead tours of the Cathedral of the Sacred Heart and the museum.
