What are the responsibilities and job description for the Office Manager- 20 hours per week position at Roman Catholic Diocese of Tucson and Affiliated...?
Our Lady of the Blessed Sacrament Parish
Job Description
Job Title: Office Manager I Exemption Status: Non-Exempt
Status: Part-Time
Department/Location: Our Lady of the Blessed Sacrament / Miami, AZ
Primary Function: Under the direction of the Pastor, is responsible for managing the business office operations of a small to medium-sized parish only. This person may also manage other parish lay employees, as necessary. The Employee shall be a minister of the Gospel and Catholic Teaching behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)
Essential Duties and Responsibilities:
- Support the Church’s spiritual and pastoral mission
- Shall abide by Catholic principles in the employee’s professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
- Performs as both a spiritual and administrative leader in the parish
- Manage the operations of the parish office in support of and with the approval of the pastor
- Assist the Pastor establish and execute on parish goals and objectives in accordance with Diocese of Tucson goals and objectives
- Responsible for the coordination and management of facilities, including buildings and grounds
- Responsible for management and maintaining of parish records
- Supervise the preparation of reports as requested by the pastor
- Implement a system of controls as necessary, to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets.
- Implement the proper processes for the management of key parish activities, ensuring accountability by employees assigned and others
- Ensure compliance with applicable Diocese of Tucson Personnel Policies and Practices, and ensure employees are appropriately managed and evaluated; provide education and training to employees as necessary
- Implement processes for the management of key parish activities, ensuring accountability
- Liaise with accountant/bookkeeper, keeping open communication
- Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; and keyboarding.
Basic Qualifications:
- Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
- Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
- Exercise courtesy to fellow employees, parishioners, and the public
- Must be a self-starter; well organized; perform multiple tasks simultaneously
- Ability to maintain confidentiality
- Ability to work collaboratively in a team environment; punctuality is required at all times
- Ability to travel locally as required
- Proficiency in computer technology to include word-processing, spreadsheets and power point
- Professional bearing; clean and neat personal appearance
- Ability to successfully pass a background and criminal history check.
Education and Experience:
- Bachelors’ degree in business or public administration or equivalent experience
- 2 years’ successful management experience or equivalent experience
- Prior success as an office manager or equivalent in a Catholic Parish or other organization or equivalent experience
Please explain Equivalent Experience in your Cover Letter
Other/Preferred Skills:
- Bilingual (English/Spanish) preferred
- MS SharePoint
- MS Word
Covenants of Employment:
Our Lady of the Blessed Sacrament is a Roman Catholic religious organization and all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Parish when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
