What are the responsibilities and job description for the Safe Environment Compliance Officer position at Roman Catholic Diocese of Tucson and Affiliated...?
Our Lady of the Valley Parish
Job Description
Job Title: Safe Environment Compliance Officer Status: Part-time
Exemption Status: Non-exempt Salary Grade: 20
Department/Location: Our Lady of the Valley Parish / Green Valley, AZ
Primary Function: Under the direction of the Pastor, is responsible for assisting the pastor in ensuring compliance with the Diocese of Tucson Safe Environment (SEP) program. This includes ensuring that all employees and high-risk volunteers have undergone a successful criminal history check. The Employee shall be a minister of the Gospel and Catholic Teaching behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)
Essential Duties and Responsibilities:
- Performs as a lay minister at the parish level in support of the parish and the diocese’s spiritual and pastoral mission; performs as both a spiritual and administrative leader in the parish.
- Shall abide by Catholic principles in the employee’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
- Prepare the annual SEP compliance plan to coincide with accepted diocesan SEP standards; ensure the pastor’s review and approval.
- Review any updates or changes with the pastor and the Diocese of Tucson Office of Child, Adolescent, and Adult Protection (OCAAP)
- Manage fingerprinting of all volunteers ensuring the Diocese receives the cards promptly.
- Ensure all requests for criminal history check clearances are submitted to the Diocese of Tucson department of Human Resources (DOTHR) on a timely basis.
- Establish and maintain an updated roster of all employees and volunteers as recommended by the OCAAP.
- Manage Catholic Management Group (CMG) for the parish.
- Quarterly reconciliation of ministry rosters versus CMG database and excel spreadsheet.
- Track and ensure completion of volunteer renewals before their expiration date.
- Ensure all expiring SEP clearances are submitted for renewal within 90 days of expiration.
- Orient and educate all new employees and volunteers on Safe Environment requirements including the Arizona mandatory reporting Law.
- New volunteer hiring and vetting.
- Call references for new volunteers if ministry leader is unable.
- Ensure the parish or location’s Safe Environment Program is audit-ready at all times.
- Ensure the security and privacy of all volunteer and staff compliance paper files.
- Attend Compliance Officer Diocesan training as required.
- Update Ministry and Group leader’s roster as needed.
- Review and update Ministry Standard Operating Procedures.
- Coordinate Emergency Response Training.
- Create a vetting process for youth volunteers.
- Perform other duties as assigned.
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; and carrying.
Basic Qualifications:
- Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
- Excellent communications skills, verbal and written; excellent human relations and interpersonal skills.
- Exercise courtesy to fellow employees, parishioners, and the general public
- Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
- Ability to maintain confidentiality.
- Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required.
- Proficiency in computer technology to include word-processing, spreadsheets, and power point.
- Professional bearing; clean and neat personal appearance
- Be able to work with volunteers.
- Ability to successfully pass a background, criminal history, and credit history check.
Education and Experience
- Minimum associate degree from an accredited institution in business or public administration or equivalent experience
Other/Preferred skills:
- A bachelor’s degree in business or public administration or equivalent experience
- Prior successful management or law enforcement experience
- Bilingual (English-Spanish)
Covenants of Employment:
Our Lady of the Valley is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the [Parish/Church] when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
