What are the responsibilities and job description for the Construction Office Manager position at Romanoff Group?
The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market. Since our company began in 1982, our growth has been firmly rooted in the pride of our craftsmen, coupled with a blend of stellar project management and industry leading knowledge. As a 100% employee-owned company, we share a commitment to our team success and represent that responsibility in a professional, dynamic way to both our clients and the communities in which we serve.
We are actively seeking a Construction Office Manager in the Cincinnati, OH area to join our award WINNING team.
Great Reasons to Join Romanoff:
- 9x Employee Voted Top Work Place
- Highly Competitive Wage
- Excellent Benefits Package (Health/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
- $15k Company Paid Life Insurance
- 401K
- ESOP Retirement Plan (We are 100% employee owned)
- Training and Support
- Vacation and Paid Holidays
- Advancement Opportunities
- Paid Apprenticeship
Work Schedule: Monday- Friday 7am-4:00pm MUST be willing to be flexible as jobs may change
Supervisory Responsibilities of the Office Manager:
- Oversees the daily work activities of the departmental administrators, and ensures work is being completed accurately and in a timely manner.
- Ensure all departmental administrators are trained to provide coverage when necessary.
- Assist with discipline and termination of administrators in accordance with company policy.
Position Responsibilities of the Office Manager:
- Create and manage monthly AIA project billings.
- Track and manage vendor and insurance paperwork for stored materials.
- Initiate projects in the accounting systems and distribute to project managers.
- Prepare prevailing wage documents.
- Oversee employee onboarding and offboarding.
- Coordinate and attend company meetings and events.
- Manage any assigned office personnel and various office tasks.
- Job folder set-up and start up.
- Execute Accounts Receivable reports and Accounts Receivable follow-up.
- Supervise office administrators.
- Assist with scheduling and conducting interviews for new staff.
- Manage the oversight of PCI hours and pay, weekly invoices, and communications.
- Assist with scheduling and execution of company events.
- Serve as the main point of contact for all office staff.
- Additional duties as assigned.
Minimum Experience and Qualifications of the Office Manager:
- Extensive knowledge of office management procedures.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite, especially Excel required.
- Proficient with Timberline/Sage 300 is preferred.
- High school diploma or equivalent required; Associate degree in office administration or related field preferred.
- At least three years of administrative and clerical experience is required.
Qualifications of the Office Manager:
- Required: Experience in Microsoft Office Suite (Intermediate).
- Required: Excellent written and verbal communication skills.
- Required: 5 years’ managing experience.
- Required: High school diploma.
- Preferred: Familiarity with construction industry.
- Preferred: 5 years' experience in AIA billings.
- Preferred: 5 years’ experience in prevailing wage billings.
- Preferred: 5 years’ experience with accounting software.
- Preferred: Experience managing teams of 10 employees
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
Our Hiring Process
- You find our ad.
- You read the ad and it piques your interest or at the very least, you want to disprove our claims.
- You apply, email, phone call, carrier pigeon, etc.
- We send you an email and make a “date” to get to know each other better.
- We meet and share.
- We dig each other and decide, we belong together.
- You get some super fun onboarding email, take a drug test and have a background check completed. And if all goes well,
- You join the team and tell friends and complete strangers how awesome WE ARE!
Benefits and Compensation
Romanoff provides a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.
The Romanoff Group of Companies consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. We are an equal opportunity employer.
The Romanoff Group of Companies considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. We are an equal opportunity employer.
Salary : $15,000
