What are the responsibilities and job description for the Executive Assistant - Project Coordinator position at Ron Scott Design Build?
Needed by Residential Design-Build Company, Delaware, OH
About Us
We believe every voice on our team matters! The work of the 5 voices from Giant Worldwide coaching has shown us the need for a balanced team. I, one of the firm principals, is a nurturer-creative voice. Check out what your voice is by googling 5voices.com
About Us - What We Do
We don't just work with bricks, mortar, and paint; we work with stories, dreams, and families. Rooted in our work is an unwavering commitment to harmonize function with beauty while prioritizing our clients' well-being and happiness. Our holistic design philosophy is steeped in passion and creativity as we partner with our clients to create spaces that aren't just visually stunning but also eco-conscious and conducive to long-term living.
Position Overview
We are looking for an Executive Assistant - Superstar - Project Coordinator to join our Delaware, OH, location and become a vital part of our mission-driven team. This role supports the Owner and project team in keeping our residential design-build projects running smoothly. If you're highly organized, detail-oriented, and thrive in a fast-paced environment where no two days are the same, we want to hear from you!
What You'll Do
About Us
We believe every voice on our team matters! The work of the 5 voices from Giant Worldwide coaching has shown us the need for a balanced team. I, one of the firm principals, is a nurturer-creative voice. Check out what your voice is by googling 5voices.com
About Us - What We Do
We don't just work with bricks, mortar, and paint; we work with stories, dreams, and families. Rooted in our work is an unwavering commitment to harmonize function with beauty while prioritizing our clients' well-being and happiness. Our holistic design philosophy is steeped in passion and creativity as we partner with our clients to create spaces that aren't just visually stunning but also eco-conscious and conducive to long-term living.
Position Overview
We are looking for an Executive Assistant - Superstar - Project Coordinator to join our Delaware, OH, location and become a vital part of our mission-driven team. This role supports the Owner and project team in keeping our residential design-build projects running smoothly. If you're highly organized, detail-oriented, and thrive in a fast-paced environment where no two days are the same, we want to hear from you!
What You'll Do
- Keep track of hundreds of contacts in my Association network with followups from our events
- Sort my email and create systems to help automate this work
- Manage my calendar and help me keep track of the many spinning plates :)
- Assist in project management schedules, updating project timelines, and tracking deliverables.
- Organize and maintain project documents, contracts, and client files.
- Coordinate and schedule meetings, site visits, and vendor appointments.
- Support communication between clients, contractors, vendors, and internal teams.
- Prepare and proofread project proposals, estimates, and invoices.
- Help with procurement, ordering materials, and making sure deliveries are timely.
- Help with permitting applications and documentation compliance.
- Be patient with me because I am an idea-a-minute creative!
- Support my role by carrying out my ideas and keeping me on track.
- Great with Technology and willing to try out of the box ideas, even if they may fail
- Experience in project coordination, or construction/design-related fields preferred.
- Strong organizational skills with the ability to multitask and meet deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and project management software (experience in Job Tread)
- Self-motivated, detail-oriented, and able to work both independently and collaboratively.
- A love for the details and SOPs, creating process and flow charts a must!
- A passion for design, construction, or home remodeling is a plus!
- A great team environment where every voice does matter
- Actual coaching to become your best self
- Paid training so you can leverage new skills
- Competitive pay based on performance
- A collaborative and supportive work environment.
- Opportunities for professional growth in a creative industry.
- A chance to be part of a company that values design, sustainability, and craftsmanship.
Salary : $20 - $25