What are the responsibilities and job description for the Finance and HR Administrator position at Ronald McDonald House Charities of Tampa Bay, Inc.?

Are you an organized, detail-oriented professional with a passion for numbers and people? Ronald McDonald House Charities of Tampa Bay is seeking a dedicated Finance and HR Administrator to join our mission-driven team. In this dual-focused role, you'll collaborate with the Chief Finance and People Officer to manage key financial processes and support HR operations, helping to ensure our organization continues providing comfort and care to families in need. If you're ready to make a meaningful impact while leveraging your expertise, we'd love to hear from you!

Mission Statement :

At RMHC, we provide essential services that remove barriers, strengthen families and promote healing when children need healthcare.

Values and Guiding Principles : As an employee of Ronald McDonald House Charities of Tampa Bay (RMCHTB), it is your personal responsibility to provide a positive experience for all guests, supporters, and other mission partners. You should accomplish this by embodying our core values of Compassion, Hospitality, Trustworthiness, Kindness, and Professionalism in all that you do and all your interactions.

Organization :

Ronald McDonald House Charities of Tampa Bay (RMHCTB) has been working to improve the health and well-being of children and their families since 1980. Our primary program, the Ronald McDonald House, provides a place to stay for families that have children receiving medical treatment at Tampa Bay hospitals and outpatient centers. RMHCTB operates 4 Ronald McDonald Houses in Tampa Bay, 3 located in St. Petersburg and 1 located in Tampa.

OVERVIEW

Benefits : RMHC-TB covers 100% of employee health and dental, provides 401k with annual contribution, offers two weeks of paid leave with annual leave increase plus an additional 12 flexible days for holidays accrued sick leave .

Work location : Admin Office - 35 Davis Blvd, Tampa, FL 33606

Schedule : Mon -Thurs and typically remote Fridays if desired. Occasionally Friday on-site work may be necessary and about 6-8 evenings a year for signature events.

JOB SUMMARY

The Finance and HR Administrator is responsible for providing comprehensive administrative support across finance, human resources, and general office functions. This role involves maintaining accurate financial records in QuickBooks, supporting HR processes such as onboarding and benefits administration, managing vendor files, and contributing to organizational communications. The ideal candidate is detail-oriented, organized, and has excellent interpersonal skills.

ESSENTIAL FUNCTIONS / DUTIES :

Essential Function #1 : Finance Support

Enter and process invoices in QuickBooks accurately and in a timely manner.
Maintain and update vendor files, ensuring all necessary documentation is current.
Print checks on a weekly basis and prepare the positive pay file.
Properly code bank deposits.
Assist in preparing financial reports and tracking expenses as needed.

Essential Function #2 : Human Resources Support

Facilitate onboarding processes for new staff, including coordinating required paperwork and orientation schedules.

Support benefits administration, including enrollment, changes, and employee inquiries.

Support recruitment efforts by posting jobs, reviewing candidates, and providing suggestions to hiring managers.

Maintain accurate and confidential employee records in compliance with organizational policies and legal requirements.

Essential Function #3 : Administrative Support

Assist in internal and external communications, ensuring consistency and professionalism.

Collaborate with the CFPO to improve internal Finance and HR procedures.

Provide administrative support to CFPO for board meetings, audits, and other organizational initiatives as needed.

Maintain compliance with all legal and regulatory requirements for finance and HR.

JOB QUALIFICATIONS / SPECIFICATIONS / RESTRICTIONS

Required Knowledge / Experience / Skills Include :

Bachelor's degree in business administration, finance, human resources, or a related field preferred.

Minimum of 2 years of experience in administrative, finance, or HR roles.

Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook).

Strong organizational skills and attention to detail.

Ability to handle confidential information with discretion.

Excellent verbal and written communication skills.

Ability to multitask and prioritize workload in a fast-paced environment.

Preferred Knowledge / Skills / Experience

Experience in benefits administration or HR support.

Familiarity with payroll systems or HR software.

Knowledge of non-profit operations is a plus.

Mental Demands :

The ability to read and comprehend documents and instruments. Must perform detailed work utilizing reasoning and problem-solving skills and complete multiple concurrent tasks with constant interruptions.

Physical Demands :

Hearing.

Vision.

Ability to push up to 50 pounds; ability to lift 40 pounds.

Bending at the waist, sitting, kneeling, climbing, walking, etc., as job may require.

The successful candidate will be required to meet our pre-employment background screening requirements.

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