Associate Director, Programs and Operations - West Region

Description

We exist so families can get better together. Each night, we keep 181 families close to the care and resources they need through six area Ronald McDonald Houses® and four Ronald McDonald Family Rooms®. Enabling families to stay close to their hospitalized child supports the health and well-being of the child and saves families more than $10 million in hotel and food costs each year. We also operate the Ronald McDonald Care Mobile® program, providing medical care to children in underserved areas. RMHC-CNI is an independent not-for-profit 501(c)(3) organization.

The Associate Director, Programs and Operations manages an extensive operations team within the Region, acting as a dynamic organizational leader of a competent and compassionate team who puts families first, while being responsible and accountable for the business goals of the Ronald McDonald House Programs assigned to them. This leader engages staff and volunteers in setting and pursuing best practices, driving continuous improvement, and developing and implementing innovative programs that will benefit all our programs.

Schedule: Sunday – Thursday or Tuesday – Saturday (negotiable); 10am-6pm with ability to work irregular hours, shifts, weekends, holidays as needed to support 24/7 operations as well as participation in a chapter wide on call rotation.

Location: West Region. Travel to RMH near Northwestern Medicine Central DuPage Hospital, RMH near Loyola University Medical Center, RMFR in Edward Hospital and RMFR in Advocate Children’s Hospital, Park Ridge required.

Position Overview:

We are seeking an experienced and dynamic Associate Director, Programs and Operations to lead and manage our impactful programs. This role is pivotal in ensuring the smooth operation of our 24/7 services and aligning our programs with our mission and strategic goals.

Key Responsibilities:

• Program Management: Oversee the planning, implementation, and evaluation of programs to ensure they meet the organization's goals and family needs.
• Leadership: Supervise, mentor, and develop a dedicated team, fostering a collaborative and supportive environment.
• Operational Oversight: Ensure efficient operation of services, including crisis intervention, family-centered care, and daily operations management.
• Strategic Planning: Contribute to the development and execution of strategic initiatives to drive organizational impact.
• Stakeholder Engagement: Build and maintain positive relationships with internal and external stakeholders.

Qualifications:

• Education: Bachelor’s degree in social work, psychology, non-profit management, or a related field.
• Experience: Minimum of 3 years in program or operations management, with significant leadership and supervisory experience in a non-profit setting.
• Skills: Strong organizational, analytical, and communication skills. Proficiency in Microsoft Office Suite.
• Availability: Ability to manage and respond to the demands of a 24/7 operation.

Why Join Us?

• Impact: Make a difference in the community by leading programs that provide crucial support and services.
• Growth: Opportunities for professional development and career advancement.
• Culture: Be part of a supportive, mission-driven team dedicated to making a positive impact.

Essential Job Functions

• Plan the delivery of the overall program and service delivery activities in accordance with the mission and the goals of RMHC-CNI.
• Ensure that program activities operate within the policies and procedures of the organization.
• Foster a home-like environment that supports families in medical crisis, often dealing with sensitive, difficult, andstressful situations.
• Endorse and abide by the charity’s Statement of Service Standards.
• Work to resolve, in conjunction with team members, any challenging family situations.
• Develop and implement clear and effective communication, ensuring collaboration among team members.
• Proactively manages day to day scheduling and development of staff coverage plans for all programs supervised, taking into consideration varying hours of operation and complexity of need across multiple locations.
• Work in conjunction with the team to ensure proper volunteer coverage and special project needs.
• Develop strong relationships with the hospitals supported and engage in collaborative dialogue with social workers, nurses, and physicians within partner hospitals to ensure seamless delivery of program services.
• Supports volunteer operations by directing volunteers working in key areas of hospitality (front desk and reception) including answering any questions and helping to problem- solve.
• Assesses family surveys to evaluate satisfaction, learning and growth areas to improve our service delivery.
• Be competent and conversant in all operational functions (i.e., room management system, referral process, access systems, mechanical systems, etc.).

• Make recommendations to the Regional Director regarding staffing patterns, job descriptions, set work schedules and staff compensation.
• Oversee the collection and maintenance of guest family records for statistical purposes according to the confidentiality/privacy policy of the organization.
• Compile, analyze and report trends in the programs to the Regional Director as requested.
• Lead development of House-level volunteer recruitment, training, and scheduling plan in collaboration with designated Manager.
• Guide team to provide a positive mission focused experience for our volunteers, showing appreciation and capitalizing on the use of their skills/talents.
• Liaise with other Ronald McDonald House team members chapter-wide to ensure effective and efficient programdelivery.
• Direct the recruitment process, interviews, and selection of well-qualified program staff with support of Regional Director
• Supervise program and operations staff team by providing direction, input, and feedback.
• Ensure all staff members receive orientation and appropriate training in accordance with organizational standards.
• Evaluate program policies and procedures and make recommendations to the Regional Director.
• Actively participate in facilities management to support daily operations inclusive of placing supply orders, maintaining vendor relationships, and responding to needs related to maintenance, housekeeping, and security.
• Create and implement effective systems to meet operational needs of the programs assigned (i.e., inventory, AP, banking, donations) and create standard operating procedures that accurately reflect processes.
• Engage in budget process providing information, feedback, and support throughout budget development and maintain a high level of fiscal responsibility.
• Develop and execute additional projects as requested.

Education and Experience

• Bachelor’s degree in social work, psychology, non-profit management, or related field required.
• Minimum 3 years of relevant experience in program or operations management and serving in a leadership role.
• Experience leading, mentoring, and supervising individuals and teams.
• Experience providing family centered care.

Knowledge, Skills, and Abilities 

• The ability to establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communicate effectively: speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
• The ability to develop new and unique ways to improve the operations of the organization.
• Results-oriented organizational leader.
• Demonstrated track record of accomplishments and growth in successive previous roles.
• Proficient in the use of a variety of computer applications such as Microsoft Word, Excel, PowerPoint, etc., as well as an ability to quickly learn and operate agency databases applications and spreadsheets.
• Compassionate and caring individual, aligned to our mission and standard of care.

Work Environment and Physical Abilities 

• Exposed to moderate noise levels.
• Frequent interruptions, ability to multitask key.
• Regular and predictable attendance is required.
• Regular on-site presence is expected throughout Region based on business need.
• Schedule that supports working in a 24/7 operation including on call rotation.
• Must be available to work irregular hours, shifts, weekends, holidays as needed.
• Basic office work, as well as the physical ability to perform all household tasks as needed (i.e., cleaning, making beds, laundry, etc.)
• Light sedentary office work. Frequently required to sit.
• Must be willing and able to between necessary locations using personal vehicle or alternative.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel; talk or hear.
• Must be capable of carrying 35 lbs with or without accommodation.

Benefits Offered:

• Medical, Dental, Vision
• Basic Life, Short-term, and long-term disability, voluntary employee/spouse/child life insurance
• Flexible Spending, Dependent Care, and Commuter Benefit Accounts
• Employee Assistance Program
• 401(k)
• PTO

At Ronald McDonald House Charities of Chicagoland and Northwest Indiana, we believe in diversity, equity, and inclusion in the workplace, and we welcome and will consider applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Ronald McDonald House Charities of Chicagoland and Northwest Indiana provides reasonable accommodation to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need accommodation during the application or hiring process, please contact workwithus@rmhccni.org. Reasonable accommodations will be determined on a case-by-case basis.

Salary : $84,000 - $90,000