Human Resources Coordinator

Job Summary:

Under limited supervision, assist County Manager (CM) with all aspects of human resources for the County including areas related to compensation, staffing, training and development, employee relations, assist with biweekly payroll processing, and records maintenance functions. Administer human resource policies, programs and practices, including planning, organizing, developing, implementing, coordinating and directing. Duties include formulating policies and procedures for Human Resources and recommending policies and procedures to management in compliance with pertinent federal, state, and local laws. Work with Risk Management as Loss Prevention Coordinator to reduce risk county-wide. Responsible for day-to-day functions of all aspects of the Human Resources Department.

Essential Functions

• Ensure the County Personnel Policy is followed by employees, and report suspected violations to the supervisor and CM.
• Review and make recommendations to CM for improvements of policies, procedures, and practices on Personnel, Risk Management, and others, at least annually, as assigned by CM.
• Review and assist in preparation of reprimands and disciplinary matters prior to implementation for compliance with pertinent County policy, as well as local, state and federal laws.
• Coordinates employee grievance process in an unbiased manner; consulting with CM and/or legal counsel as needed; assist in answering Equal Employment Opportunity Commission Complaints and Human Rights Complaints, and assist management and/or employees in conflict resolution regarding personnel-related issues.
• Assist in handling of County litigations: torts, lawsuits, liability issues, etc. as requested by CM. Responsible for gathering the information and working with attorneys and department heads in gathering information and maintaining County files.
• Conduct confidential internal investigations, and make recommendations to supervisors and County Manager in accordance with County policy and precedent. Consult with Legal as needed to ensure compliance with pertinent local, state, and federal law.
• Create, review, and manage job descriptions, recommending any necessary changes to the relevant supervisor, at least annually.
• Post all open positions when notified of vacancy. Review employee applications for qualifications, verify references, maintain data entry of all employee records, and conduct background checks.
• Schedule all employment candidate drug screens, tuberculosis testing, and physicals prior to starting.
• Conduct new employee orientations and schedule training as needed and required by County policy or law. Maintain data entry of all employee records into the appropriate software systems.
• Process and file employee benefit new enrollment, open enrollment changes, qualifying event changes, and cancellations, including Cobra notifications.
• Maintain all required records and confidential personnel files in accordance with governmental record retention statues and County policy. Oversee file storage and destruction in accordance with State Record’s Office regulations.
• Conduct HR internal audits to ensure compliance with all federal, state, and local regulations.
• Manage Worker’s Compensation, FMLA, ADA, ACA, and Leave Bank benefits in compliance with federal and state laws as well as the County’s policies and procedures.
• Compile personnel and insurance wage surveys, including wage and salary, Equal Employment Opportunity Commission, Department of Labor, etc.
• Schedule employment screenings and testing, and trainings as required. Maintain all records relating to such screenings and tests.
• Provide probationary and annual evaluations to supervisors for all employees in a timely fashion. Follow up on due dates to ensure all County employees receive regular, consistent feedback.
• Assist CM in the annual review, preparation and administration of wage and salary program. Support the personnel budgeting process, and revise organizational charts annually or as needed or directed.
• Coordinate to produce a best-practice salary survey at least once every three years, researching and recommending best practices and new approaches for employee engagement, satisfaction and retention.
• Initiate regular, special, and final payrolls for the County, assist the Finance Specialist, and serve as their backup during payroll processing.
• Reconcile multiple state and federal reports such as BLS/CES quarterly returns, NM Unemployment and Workers Compensations quarterly reports, Multiple Worksite Quarterly Report and ACA reports.
• Attend County Commission meetings, and other meetings pertaining to personnel and budgeting. May be required to attend meetings out of the county on behalf of the County.
• Serve as Ex Officio member/Loss Prevention Coordinator assisting Loss Prevention Committee in implementing loss prevention goals and objectives.
• Coordinates special projects/committees as assigned by the County Manager.

Non-Essential Functions

• Perform other duties as assigned.

Professional Requirements

Roosevelt County and applicable regulatory and statutory bodies establish the following criteria:

• Meet physical fitness screening standards as required by Roosevelt County;
• Successful completion of interview by County representative(s) who will measure traits that are significant or necessary to perform the job, and demonstrate the applicant’s ability to relate ideas and answer questions relative to the job.
• Following a conditional offer of employment, successfully complete background investigation which may include, but is not limited to: fingerprinting, criminal record search, driving record screening, reference check, and employment verification.
• Successful completion of required training, including but not limited to Cardiopulmonary Resuscitation (CPR), within one year from date of hire and Defensive Driving within six (6) months of date of hire.
• Adhere to dress code, business professional dress is neat and clean.
• Report to work on time and as scheduled, as well as reporting as needed for emergency or risk management assignments.
• Maintain a telephone for twenty-four (24) hour use, and ensure that any changes to contact information or response availability are communicated to CM promptly when changed.
• Represent the County in a positive and professional manner at all times, including use of tact when working with a wide range of individuals, including the public, often under tense circumstances.
• Comply with all County policies and procedures, and standards regarding ethical business practices in accordance with The Governmental Conduct Act, NMSA 1978, Chapter 10, Article 16 (“GCA”).
• Participate in performance improvement and continuous quality improvement activities.
• Attend regular staff meetings and in-services.

Qualifications

• Citizen or legal resident of the United States who has reached eighteen (18) years of age.
• Bachelor’s Degree in Human Resources, Public Administration, or Business Administration, or a minimum of seven (7) years progressive experience in a related position, required.
• Five (5) years direct experience in Human Resources required.
• Master’s Degree in Human Resources, Public Administration, or Business Administration preferred.
• Must possess a valid New Mexico Driver’s License.
• Has not been released or discharged under dishonorable conditions from any branch of the armed forces of the United States.
• Bi-lingual preferred.
• Veterans preferred.

Knowledge, Skills, and Abilities

• Knowledge of all aspects of generalist human resources responsibilities, services, and applications.
• Knowledge of federal and state employment laws associated with Affirmative Action and Equal Employment Opportunities.
• Knowledge of federal and state legal processes associated with employee recruitment, compensation, tax withholding and reporting, retirement, medical, and fringe benefits.
• Ability to maintain confidentiality of all personnel, financial, and other information.
• Strong organizational and interpersonal skills.
• Ability to use good judgment in determining work assignments.
• Ability to determine appropriate course of action in more complex situations.
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude.
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
• Ability to complete work assignments accurately and in a timely manner.
• Ability to communicate effectively, both orally and in writing.
• Ability to handle difficult situations involving customers, staff, or others in a professional manner.

Physical Requirements and Environmental Conditions

• Work irregular hours including after hours if needed.
• Work under stressful conditions and under extreme pressures.
• Work in varying degrees of temperature (heated or air conditioned).
• Position requires light to moderate work with 50 pounds maximum weight to lift and carry.
• Position requires reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing, and seeing.
• Manual and finger dexterity.
• Hand and eye coordination.
• Corrected vision and hearing to within normal range.

Job Type: Full-time

Pay: $44,008.00 - $65,329.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Portales, NM 88130 (Required)

Work Location: In person

Salary : $44,008 - $65,329