Administrative Assistant in Production in Construction or Trade

Rooterman Hartford Company at 714 North Mountain Rd, Newington CT, has an opening for an Administrative Assistant with superior customer service skills for Plumbing, HVAC and Drain cleaning company. You will perform clerical and administrative functions in order to drive company success. Must have Scheduling Software Experience and ADAVANCE IT Trouble Shooting Skills. Candidates will have a Trade background or Construction background. Hours 7 am 5 PM Mon-Fri., 45 to 50 hours a week. Job is onsite in Newington CT. Hours are 7 am to 5 pm Monday through Friday. To Apply please send resume. Please see details below to apply.

Responsibilities:

• Will schedule service calls
• Produce, create and review company customers bills fo..
• Manage owner's calendar
• Draft correspondences and other formal documents
• Able to Multi-task work duties producing quality products
• Use House Call Pro software to schedule work and dispatch Technicians
• Develop, keep and maintain the boss's calendar
• Plan and schedule appointments and events
• Go to job sites with owner to take notes and make reports. Schedule and interact with customers via Email and phone
• Keep and manage and organize file system in office
• Read emails daily all day long and respond to emails as needed
• Pull permits
• Type complicated reports with minimal errors
• Go to job sites with owner and make lists and take notes
• Able to meet tight deadlines to get paperwork completed
• Perform all other office tasks (Faxing, Scanning, E-mails)
• Will be accountable for keeping and managing all records

Qualifications:

****** Must have 3 or more years of Production assistant work in a Trades (Plumbing, HVAC and Drain Cleaning) to be considered. Will have Advance Level Skills in Powerpoint, Word and excel software programs.

• Ability to prioritize and multitask
• Must have Advance IT Problem Solving Skills
• Will be able to act as a Leader
• Excellent written and verbal communication skills
• Must be abled to think out of the BOX.
• Strong problem Solving Skills
• Excellent leadership skills
• Strong attention to detail
• ​Strong organizational skills
• Quality typing and computer output of documents
• Microsoft office suite user level (Advance using Powerpoint, Word and Excel Computer Programs)
• Strong attention to detail
• Use House Call Pro software to schedule work and dispatch Techs.
• Must have Formal business letter and reports experience a Must Have Skill

***Requires a resume, job history and references to apply.

*** Ideal candidates will have a Trade Background.