What are the responsibilities and job description for the Administrative Assistant to the President position at ROOTS Academy?

Job Description

ROOTS Academy is looking for an Administrative Assistant to join our company in our Brentwood, TN office. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting, and project management for our President.

The ideal candidate will be highly organized, proactive, and a specialist at administrative support , with a strong ability to anticipate needs and ensure no details are overlooked . They should be a self-starter , love working in a fast-paced, dynamic environment , and be comfortable using technology to streamline tasks.

Responsibilities :

Administrative Support – Manage scheduling, coordinate meetings, and maintain seamless communication for the President.
Travel Coordination – Plan and book flights, accommodations, transportation, and detailed itineraries.
Event Planning – Assist in planning and executing ROOTS Academy events, team gatherings, and community engagements.
Communication Management – Review and respond to correspondence, draft appropriate responses, and liaise with staff, vendors, and contractors.
Project Management – Support the President by tracking key initiatives, ensuring deadlines are met, and managing workflow efficiently.
Expense Management – Handle expense reporting, receipts, and company credit card transactions.
Other Duties – Run occasional errands, provide general administrative support, and assist with additional tasks as assigned.

Requirements :

5 years of experience supporting an executive or senior leader.

Highly organized, detail-oriented, and proactive —ensuring all tasks are completed efficiently.

Strong problem-solving and time management skills with the ability to prioritize multiple tasks.

Tech-savvy and adaptable , with proficiency in HubSpot, Google Workspace, and ClickUp (or similar productivity apps).

Strong emotional intelligence , able to communicate effectively and model ROOTS Academy’s leading values :

People Matter – Build and maintain strong relationships with staff, students, and families.

Excellence Matters – Commit to high standards and ensure accuracy in all work.

Mindset Matters – Embrace a growth mindset and be adaptable to change.

Ability to work in a fast-paced environment while maintaining professionalism and a positive attitude.

Flexibility to work occasional evenings and weekends as needed.

Bachelor’s degree is not required but preferred.

About ROOTS Academy :

ROOTS Academy is a thriving music, dance, and performing arts academy dedicated to providing students with a growth-minded, high-quality arts education in a vibrant community. We believe that People Matter, Excellence Matters, and Mindset Matters , and we live out these values every day.

Our employees enjoy a work culture that promotes collaboration, creativity, and continuous learning .

Benefits include :

Flexible scheduling (part-time, 5-10 hours per week).

Competitive compensation ($22-$28 per hour).

Travel reimbursements and potential for benefits if / when hours increase.

Opportunities for professional growth within a rapidly expanding organization.

A unique opportunity to work closely with a serial entrepreneur managing multiple businesses and coaching clients.

Employees can also take advantage of ROOTS community perks , including access to music and dance performances, discounted lessons, and a fun, creative work environment.

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Salary : $22 - $28

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