Clinical Data Administrator

Job Description

Job Description

Position Summary :

The Clinical Program Data Administrator will assist the Clinical Programs team with data management strategies and tools across a number of projects and initiatives. This essential role will ensure data management is well-planned, developed, and streamlined across programs and organization-wide. This includes development, dissemination, and oversight of standards for quality assurance and HIPAA / FERPA compliance; learns and maintains knowledge of a large number of applications from which Roots must regularly extract, process and recombine data for use; as well as project planning, organizing, and staffing activities. The Clinical Programs Data Administrator will also participate in training functions to a wide variety of staff to ensure skills and best practices are well-disseminated, ensuring a wide and appropriate level of information transparency and accessibility for staff and stakeholders. The successful candidate will also be highly motivated to support and uphold the Organization’s mission and goals in providing high quality, compassionate service both internally and within the community.

Duties and Responsibilities :

Oversees the ongoing data architecture processes and governance,

Develop, evaluate, and conduct quality assurance of data management systems for program and organizational needs

Research and evaluate new tools for improved data collection, analysis and visualization / reporting

Maintains knowledge of a large number of internal and external applications from which data must be extracted and processed; provides quality assurance checks of this process

Audit data on a regular basis to ensure data integrity and quality for specific program needs

Train staff as necessary on data operational activities for specific program and institutional needs

Perform data quantitative and qualitative analysis.

Assist in preparation of data reports, training materials, business presentations, publications, marketing collaterals, and other assets as needed

Assist / oversee the maintenance, backup and security of business, HIPAA, and FERPA covered data.

Make sure all required documentation and reports are completed in a timely manner.

Participate in staff meetings, supervision, agency meetings and staff training.

Competencies :

Passion for managing data and information systems in support of Roots’ mission to help uplift historically marginalized populations overcome barriers to health and prosperity

Willing to learn and strictly uphold best practices for managing clinical, HIPAA and FERPA data management requirements

Proficiency in spreadsheet applications (esp. Google Sheets), including the ability to write formulas, generate pivot tables and charts

Planning and designing data collection systems to ensure ease of data entry and capture of appropriate outputs for analysis / reporting

Willingness to learn and contribute to development of internal information management systems and databases

Training others in data skills and best practices

Ability to establish and maintain effective working relationships with co-workers, management personnel, the public and others.

Ability to work in a fast-paced environment and juggle multiple priorities.

Experience working in a non-profit organization, community clinic, or similar

Excellent attention to detail and critical thinking / analytic skills

Roots Community Health Center is proud to be an Equal Employment Opportunity / Affirmative Action Employer and values diversity of culture, thought and lived experiences.

We seek talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status, age, national origin or ancestry, citizenship, conviction history, uniform service membership / veteran status, physical or mental disability, protected medical conditions, genetic characteristics, sexual orientation, gender identity, gender expression regardless of physical gender, or any other consideration made unlawful by federal, state, or local laws. Roots uses E Verify to validate the eligibility of our new employees to work legally in the United States.