What are the responsibilities and job description for the Administrative Assistant Specialist position at Rootstaff: Executive Search Firm?
Must Have
• Strong data entry and data analysis experience.
• Proficiency or mastery of Excel, including advanced formulas, pivot tables, macros (automation), graphing, and modeling.
Position Summary:
With minimum supervision, responsible for administrative duties of broad scope and complexity, requiring independent judgment and familiarity with applicable procedures.
Responsibilities:
• Perform a variety of administrative responsibilities following established procedures. Tasks may include some or all of the following:
o Operate word processor, personal computer, or CRT to perform word processing, graphics, and publishing applications.
o Create documents containing financial or statistical data, scientific, technical, or legal terminology.
o Enter and manipulate data on spreadsheets, databases, or file management programs.
o Perform a broad range of typing projects.
o Set priorities and procedures for accomplishing work, delegating portions to others or offering assistance and support as needed.
o Collect data, conduct research, and compile information using various mathematical calculations for reports and projects.
o Compose, analyze, and distribute documents. Proofread and correct errors in grammar, typography, composition, or data.
o Conduct meetings or presentations.
o Investigate specific issues, such as delays, to ensure objectives are met and communicate negative situations to management constructively.
o Review and organize incoming mail, highlight important items, and attach relevant files or information. Draft routine responses or respond to correspondence.
o Interface effectively with team members, functional departments, and customers. Screen calls, respond to routine questions, and receive/escort visitors.
o Schedule appointments and make domestic and international travel arrangements.
o Coordinate with internal and external executive-level staff for in-house and off-site meetings, including travel and hotel accommodations, meal menus, recreational programs, guest speakers, and agenda development.
o Maintain accurate and up-to-date files and record systems.
o Keep confidential records and reports.
o Perform other related responsibilities as assigned.
Requirements:
• Three years of related office experience or demonstrated ability to perform the described responsibilities.
• Education certificate in an applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures, and/or terminology in the functional area.
• Ability to accurately record meeting proceedings when applicable.
• Ability to type at least 55 words per minute, where applicable.
• Proficiency in personal computer skills may be required.
• Must demonstrate effective verbal, written, and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.
Salary : $24
