What are the responsibilities and job description for the Talent Acquisition Coordinator position at Rootstaff: Executive Search Firm?
Title : Talent Acquisition Coordinator
Location : Jacksonville, FL 32202 - Hybrid
Duration : 24 Months Contract
Hybrid - During training successful candidate will report to work site 5 days a week. Once fully trained will be required to work at minimum 2 days a week in office.
POSITION SUMMARY
The Talent Acquisition Coordinator provides administrative support and coordination of a variety of recruitment and on-boarding activities for all positions at Client.
DUTIES & RESPONSIBILITIES
• Provides administrative support with the day-to-day management of applicant tracking system candidate disposition, pre-screening of resumes, application batching, applicant follow-up and other routine administrative tasks.
• Coordinate all activities related to talent acquisition and on-boarding of employees to include: schedule facilities or activities with vendors for job fairs, assessments and pre-employment physicals; schedule applicant interviews; prepare, assemble, and process civil service & appointed hiring committee packets; background checks; perform agility profiles in the office and field locations; and new hire orientation.
• Manages job postings through applicant tracking systems and other 3rd party search engine sites such as CareerBuilder, LinkedIn & Dice.
• Utilizes a variety of tools for sourcing candidates to include posting jobs to internal and external job boards, participation in forums and job fairs, networking, etc.
• Maintain a database of candidates for potential job openings using a variety of proactive sourcing methods.
• Represents the company at job fairs and other community events providing marketing materials to prospective candidates and applicants.
• Conduct pre-screening of candidates via telephone and online tools
• Responsible for coordinating pre-employment assessments, meetings, employee orientation and training as they relates to talent acquisition operations.
• Process all contractor Oracle requests for badge access for entry into the organization
• Coordinates background check processes in conjunction with applicable rules and regulations
• Provides exceptional customer service to internal and external candidates, managers, and employees via phone, in person or email.
• Performs research on special topics, projects, problems and compiles data on findings for review.
• Responsible for HR records management to include, establishing, compiling and maintaining applicable records.
• Prepares and handles items of a confidential nature.
• Operates a variety of office and audiovisual equipment.
• May be required to perform other duties as assigned by the Manager.
KNOWLEDGE, SKILLS AND ABILITIES
• Excellent oral and written communication skills.
• Demonstrates a customer centric work ethic by utilizing active listening skills, and anticipates customer needs.
• Exceptional ability to manage multiple assignments simultaneously and attention to detail.
• Intermediate knowledge of Microsoft Office especially Outlook, Word and Excel.
• Previous experience with Applicant Tracking Systems or similar software tool strongly preferred.
• Ability to establish and maintain effective working relationships with candidates and internal clients.
• Communicates in a courteous and professional manner.
• Ability to maintain a high degree of confidentiality.
• Displays an ability to read, understand, interpret and apply Civil Service Rules & Regulations, collective bargaining agreements and pay plans.
OPEN REQUIREMENTS
A minimum of 2 years administrative experience in Human Resources or related field, with at least 1 year in a recruitment/talent acquisition environment. Prior work experience in a Public Utility preferred.
• Experience utilizing an Applicant Tracking System, e.g., PeopleSoft, Taleo, etc.
• Experience utilizing a Human Resources Management System, e.g., Oracle
• Professional in Human Resources (PHR) certification is preferred.
Salary : $23 - $25
