Office Manager

Job Description:
The Office Administrator will play a critical role in the day-to-day administrative functions of Rori's Artisanal Creamery. This position requires strong organizational skills, proficiency in QuickBooks, payroll experience, and the ability to communicate effectively in both . The ideal candidate will support both our retail and operations teams to maintain smooth office workflows and help drive our mission of excellence.

Key Responsibilities:

• Administrative Support: Provide general office support, including answering phones, scheduling appointments, and managing office supplies.
• QuickBooks Management: Oversee the accounts payable and receivable functions, ensuring that financial records are up-to-date, accurate, and reconciled.
• Payroll Administration: Process weekly payroll for staff, ensuring compliance with company policies, tax laws, and labor regulations.
• Billing and Invoicing: Generate customer invoices and follow up on any overdue payments.
• Employee Records: Maintain accurate and confidential employee records, including tax forms, benefits, and vacation tracking.
• Bilingual Communication: Serve as a point of contact for both English and Spanish-speaking employees and customers, ensuring clear communication.
• Tax and Compliance Support: Assist with preparing and organizing documents for tax filings and audits.
• General Office Duties: Perform additional office-related tasks such as filing, scanning, and responding to email inquiries.

Requirements

• Education: High school diploma and some college preferred.
• Experience:
• Minimum of 2 years of office administration experience, preferably in a small business or food service setting.
• Experience with QuickBooks or other accounting software.
• Proven experience handling payroll functions.
• Language Skills: MUST BE BILINGUAL in Spanish and English with excellent written and verbal communication skills in both languages.
• Technical Skills: Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)
• Organizational Skills: Strong attention to detail with the ability to handle multiple tasks simultaneously.
• Customer Service: Friendly, professional demeanor and ability to interact effectively with employees, customers, and vendors.
• Problem-Solving: Ability to troubleshoot issues and work independently to find solutions.
• Preferred Qualifications:
• Knowledge of HR practices and labor laws.
• Familiarity with food industry operations or manufacturing processes is a plus.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Ability to Commute:

• Carpinteria, CA 93013 (Preferred)

Ability to Relocate:

• Carpinteria, CA 93013: Relocate before starting work (Preferred)

Work Location: In person

Salary : $25 - $30