Date Posted : 11 / 27 / 2024
Hiring Organization : Rose International
Position Number : 474973
Job Title : Administrative Assistant
Job Location : Saddle Brook, NJ, USA, 07663
Work Model : Onsite
Shift :
8 : 30 AM to 5 : 00 PM Monday to Friday
no early mornings, late evenings, or overtime expected)
Employment Type : Temp to Hire
Estimated Duration (In months) : 6
Min Hourly Rate ($) : 19.46
Max Hourly Rate ($) : 19.46
Must Have Skills / Attributes : Administrative Assistant, Customer Service, Data Entry
Job Description
Education :
- High school diploma or equivalent
Required Qualifications :
Proficiency in basic Microsoft Office tools (Excel, Outlook, and Planner)Strong customer service abilities, as the role involves representing the company professionally to clients and staffClear and professional communication skills (verbal and written)Ability to adapt quickly to proprietary New York Life systems (training provided)Reliable transportation (must be able to commute to the office daily)Minimum of one job with customer service experience (not necessarily in an office setting)No major gaps in work history or excessive job-hoppingPreferred Skills :
Familiarity with Microsoft PlannerPrevious office or receptionist experience is a plus, though not requiredSome experience handling data entrySoft Skills :
Professional demeanor, both in-person and online (e.g., social media)Consistent attendance and reliabilityAbility to work well in a team of 10 staff members within a broader unit of ~25 employeesResponsibilities :
Assist with the workflow of new insurance policies as they go through the stages of application, underwriting, policy issue, delivery, and paymentCoordinate underwriting requirements for new insurance applications by interacting with agents, clients, outside medical vendors, and underwritersAssist in the training and development of agents in the areas of underwriting and new business (presentations, face to face, virtually)Facilitate the on boarding of new agents by processing their contracts and licensesAnswer incoming calls and greet guestsSupport management in a variety of duties such as preparing for meetings, event planning, creating reports, pulling documentation for compliance reviewsCore Tasks :
Answering and transferring phone calls (single-line phone system)Managing the office conference room calendar (booking and scheduling)Performing data entry using Microsoft Office tools (Excel, Outlook, and Planner)Supporting ongoing projects and daily office tasksHandling customer service interactions as the first point of contactAdditional Duties :
Assisting with various administrative responsibilities based on the candidate's skills and progressionInterview Process :
Rounds : Typically, one roundFormat : Video interviews via TeamsTimeline : Begin reviewing resumes immediately; interviews to follow promptlyAdditional Notes :
Candidates should be assessed for long-term potential, as client values hires that could transition to permanent rolesThe workload fluctuates with busier and slower months but generally involves consistent daily assignmentsOnly those lawfully authorized to work in the designated country associated with the position will be considered.Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.Benefits :
For information and details on employment benefits offered with this position, please visit here. Should you have any questions / concerns, please contact our HR Department via our secure website.
California Pay Equity :
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
