What are the responsibilities and job description for the Executive Admin position at Rose International?
This Executive Assistant position will be supporting two Senior Directors, WW Business Process Reengineering (BPR), and their respective teams, located in Sunnyvale. The ideal candidate will thrive in a dynamic, fast-paced environment and possess exceptional communication skills, attention to detail, and the ability to anticipate the needs of executives.
Key Responsibilities :
- Coordinate internal and external meetings across different time zones and all levels of the organization.
- Act as a liaison between executives and internal / external stakeholders, maintaining professionalism and confidentiality.
- Organize complex domestic and international travel arrangements, including passport, visa requirements, and car service.
- Manage complex calendars by demonstrating flexibility, problem-solving, and prioritization skills.
- Create and submit expense reports in a timely manner.
- Support our team’s evolving needs, including but not limited to event planning & logistics, meeting room management, and supplies.
- Plan and execute team events from start to finish, within budget and on time.
- Help improve administrative procedures and workflows to enhance efficiency and productivity.
- General administrative duties including but not limited to : office supplies, equipment, department mail, building access, asset tracking, seat management, and conference rooms.
- Ability to prioritize tasks effectively by demonstrating a strong capability to assess task urgency and importance, ensuring that high-priority responsibilities are addressed promptly while maintaining a balanced workflow.
Preferred Qualifications :
