Executive Administrative Assistant

Qualifications & Requirements

• High School and some college preferred in Business, Communications, or similar fields is ideal.
• 3-5 years of experience in a high-level support role preferred.
• Must have proven ability to be a resourceful problem-solver.
• Experience in coordinating projects.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook. Concur experience is must.
• Strong attention to detail, interpersonal, and communication skills are needed.
• Excellent time management and organizational skills to meet deadlines are needed.
• Experience scheduling travel arrangements and schedule for management.

Skills :

• Microsoft Office (including ability to do basic drafting in Word, PowerPoint, and Excel), Executive support, Database, Expense Reporting, Office Management.
• Travel Coordination, Grammar, Workflows, Microsoft SharePoint, Payroll, Computer Applications, Data Collection, Purchase Orders, Administrative tasks.
• Administrative Tasks, Computer Applications, Database Entry, Data Collections, English Grammar, Executive Support, Microsoft Office.
• Office Management, Payroll, Processing Expense Reports, Purchase Orders, SharePoint, Travel Coordination, Workflows.

Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. We have an exciting position for a candidate that wants to learn and grow from these executive mentors. We are seeking an Administrative Assistant to join our team. In this role you will have the ability to work cross functionally and globally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality, representing the senior leader’s office in the utmost respectful and inclusive way across all levels of the company and with external partners.

What you’ll do for us

• Responsible for scheduling and managing the executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals. Specifically, this role handles key communications across the leadership team (LT) for this executive as well as interactions with other senior executives to ensure disciplined meeting and calendar management.
• Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company’s Travel Policy.
• Provides support in arranging meetings including coordinating the agenda, compilation of presentations / information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
• Performs general clerical duties including but not limited to emailing, scanning, copying, filing, and data entry; collects and opens mail and / or some email; completes various forms, including purchase requisitions, purchase orders, shipping requests, travel expense reports and requests for payment.
• Contributes to the excellent reputation of the executive’s organization and the client through professional, friendly, and respectful interactions internally and externally. Performs other duties as required and / or assigned.
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.