What are the responsibilities and job description for the Front Desk Receptionist position at Rose International?
Required Education :
An Associate’s degree or higher
Required Skills, Knowledge, and Experience :
Strong organizational skills and the ability to manage multiple assignments concurrently
Strong interpersonal skills and the ability to work in service of a larger organizational mission
Attention to detail and ability to work with sensitive and confidential information
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
Candidate should have a professional and friendly demeanor
Candidate should be punctual and dependable
Front Desk Receptionist Job Duties :
Greet all guests as they enter the lobby in a friendly and professional manner and directs appointment to appropriate meeting rooms
Manage multi-line telephone system, distributing in-coming calls in an efficient, courteous and timely manner
Offer a variety of routine information; Refers inquiries to appropriate department or individual as required
Monitor email accounts; Read through and forward to the necessary employees to handle
Manage the conference rooms schedule, maintaining the readiness of conference rooms for both internal and external business meetings
Work with Facilities Assistant ensuring the room is set up properly for the next meeting
When conflicts arise, proactively troubleshoot to find a resolution
Manage the lobby and three conference rooms, keeping them neat and professional throughout the day
Post public meetings in the lobby, maintaining a current display for public viewing
Manages the service kitchen, keeping an inventory and restocking supplies as required
Perform various administrative duties to include scheduling and coordination of internal and external, large and small-scale meetings and conference calls
Prepare and maintain procedural reports and documents specific to divisional need
Prepare internal travel reports and expenses for various department heads and staff
Filing and maintenance of office records and reports, both electronically and hardcopy
Screen phone calls
Assist with special projects and tasks as requested
Only those lawfully authorized to work in the designated country associated with the position will be considered.
Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.
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