Litigation Law Firm File Coordinator

Job Description

Salary: $18-22 DOE

ROSENBLATT LAW FIRM (RLF) is a prominent San Antonio-based law firm offering comprehensive legal services across a broad range of specialties, including Estate Planning & Probate, Business Law, Construction, Mergers & Acquisitions, Litigation, and more. RLF is dedicated to providing exceptional legal counsel and strategic solutions to meet every clients unique needs. With a commitment to excellence and client-focused service, RLF seeks a detail-oriented and adaptable Litigation File Manager. This is a full-time position in the San Antonio office. Interviewing is expected to begin immediately.

Job Description:

The Litigation File Manager will maintain the integrity and organization of the litigation team's legal documents and files. This role requires exceptional attention to detail, organizational skills, and the ability to manage multiple tasks concurrently. The successful candidate will ensure that all files are accurate, up-to-date, and easily accessible to our attorneys and staff.

Key Responsibilities:

• Organize, manage, and maintain physical and electronic client files in accordance with legal requirements and firm policies.
• Ensure all documents are correctly filed, labeled, and stored for easy retrieval.
• Perform regular audits of files to ensure accuracy and completeness.
• Implement and maintain an effective filing system to streamline document retrieval and facilitate access at hearings and trials.
• Coordinate with attorneys and paralegals to gather necessary documents and ensure they are filed correctly. Handle confidential and sensitive information with the utmost discretion and integrity.
• Assist in preparing files for court appearances, depositions, and trials.
• Provide supervision to file clerk/assistant regarding file management procedures and best practices.
• Ensure files remain organized and complete after hearings and depositions, removing all unnecessary of duplicative documents.
• Review and update file management policies and procedures as needed.
• Utilize legal software and technology to improve file management efficiency.
  
  

Qualifications:

• High school diploma or equivalent; associate's or bachelors degree preferred.
• Minimum of 5 years of experience within a law firm or legal environment managing or working with pleadings, motions, and different filings.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint, etc).
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment with multiple attorneys and staff.
• Familiarity with legal terminology and procedures is mandatory.
  
  

Benefits:

• Medical
• Dental
• Vision
• 401K
• Paid vacation