What are the responsibilities and job description for the Litigation Legal Assistant position at Rosenblatt Law Firm?
Join our dynamic Litigation team at Rosenblatt Law Firm (RLF) as a Litigation Legal Assistant, providing essential administrative and legal support to our Litigation Attorneys. You will prepare, organize, and manage legal documents, ensuring smooth and efficient legal operations. We seek candidates with exceptional organizational skills, keen attention to detail, and strong written and verbal communication abilities. You will excel both independently and as part of a team. As a Litigation Legal Assistant, you will play a crucial role in our team's success, significantly contributing to client matters through diligent document management and proactive administrative support.
Duties/Responsibilities:
• File management: Organize and maintain electronic and physical files, ensuring they are
accurately labeled, indexed, and easily accessible.
• Client communication: Interact with clients, in-person, via email, and telephone, to collect
necessary information and provide updates on case progress as instructed by paralegals. Maintain
professional and confidential communication with clients, opposing counsel, and other relevant
parties.
• Calendar Management: Assist in managing case calendars and deadlines, scheduling court
appearances, and coordinating with attorneys and court personnel to ensure timely compliance with
court rules and procedures. Remind attorneys of deadlines and assist with time management to ensure
timely completion of tasks.
• Billing assistance: Collaborate with the billing department to ensure accurate and timely
expenses invoicing.
• Discovery Assistance: Assist with the discovery process by organizing and managing documents and
preparing document logs.
• Trial Preparation: Assist attorneys in preparing for trial by organizing and maintaining trial
exhibits, coordinating with witnesses, and helping prepare trial binders and other trial materials.
• Editing documents: Assist in editing legal documents such as pleadings, motions, discovery
requests, and correspondence. This includes proofreading documents for accuracy and formatting them
in accordance with court rules and RLF internal guidelines.
• Team collaboration: Collaborate with paralegals, attorneys, and other legal professionals to
support the overall efficiency of RLF.
• Professional development: Stay up to date with legal trends, changes in law, and best practices
related to Litigation. Attend relevant training programs or seminars to enhance knowledge and
skills.
Required Skills/Abilities:
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and, at times, stressful environment.
• Proficient with Microsoft Office Suite or related software.
Education and Experience:
High school diploma or equivalent.
2-3 years of Litigation legal assistant work experience
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift and move up to 20 lbs.
**This job description is intended to provide a general overview of the responsibilities and qualifications for the position of Litigation Legal Assistant at the entry-level. Actual job duties may vary based on the specific needs of the legal department.
