What are the responsibilities and job description for the Project/Billing Assistant position at Rosendin?
Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
Why Rosendin?
Committed. Innovative. Engaged.
If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100 years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!
YOUR NEXT OPPORTUNITY:
The Billing Specialist is responsible for invoicing assigned accounts, assuring they are submitted timely, accurately, completely, and in accordance with established billing processes or procedures.
WHAT YOU'LL DO:
Researches and resolves invoices that are incomplete and unable to be billed.
Performs timely collection of payment for assigned accounts.
Prepare time & material billings for submission to customers.
Ensure that billing records are accurate and up to date.
Assist in achieving and maintaining corporate goals with respect to billing metrics.
Review data, report and identify issues. Take necessary steps to communicate or resolve the issues with customers and operations teams.
Develop and maintain rapport with billing specialist counterparts at General Contractor or customer to ensure timely payment.
Collect lien releases as required and maintain an accurate and up-to-date log of jobs requiring releases.
Work with A/R Specialist and credit to facilitate collections.
Review billing status of ongoing projects to ensure month-end cutoff dates are met.
Generate and review various reports and reconciliation for the billing department.
Perform general clerical duties including copying, faxing, mailing, and filing.
Interface with project team to investigate and resolve issues to ensure jobs are billed accurately and within the appropriate time frames.
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.
WHAT YOU BRING TO US:
Bachelor's degree in Accounting, Finance, or business-related field
Minimum 1 year of experience in a billing-related role in a construction setting
Experience with accounting/billing and Cost Plus Billing preferred
Can be a combination of education, training, and relevant experience
WHAT YOU'LL NEED TO BE SUCCESSFUL:
Demonstrate the ability to work closely with operations and other departments in finance as required
Apply and adapt quickly to new invoicing procedures
Attention to detail is necessary; strong analytical skills favored
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Prioritize and manage multiple tasks, changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as required for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Prioritize and manage multiple tasks, changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as required for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
TRAVEL:
0 %
WORKING CONDITIONS:
General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
Noise level is typically low to medium; it can be loud on a job site.
Occasional lifting of up to 30 lbs.
We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
YOU Matter - Our Benefits
ESOP - Employee Stock Ownership
401 K
Annual bonus program based upon performance, profitability, and achievement
17 PTO days per year plus 10 paid holidays
Medical, Dental, Vision Insurance
Term Life, AD&D Insurance, and Voluntary Life Insurance
Disability Income Protection Insurance
Pre-tax Flexible Spending Plans (Health and Dependent Care)
Charitable Giving Match with our Rosendin Foundation
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
