Assistant Director of Finance

We believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. If you share the same sentiment, then this opportunity is for you.

• Rosewood Miramar Beach, A Rosewood Hotel, is looking for an exceptional Assistant Director of Finance. The Assistant Director of Finance is responsible for assisting the Director of Finance and directly managing the Accounting Department’s daily activities. This role is instrumental in ensuring the accurate processing of financial transactions, reporting, optimizing cash flow, and maintaining positive relationships with guests and vendors. The Assistant Director of Finance is a key contributor to the financial stability of the hotel and will work with operational teams to streamline processes, provide guidance and improve overall financial performance. Additionally, the Accounting Manager is responsible for supervising other areas within the Finance Department under the direction of the Director of Finance, including payroll, accounts payable, income audit, and general cashiering in accordance with all related local and corporate policies and procedures. Strong analytical, statistical, critical thinking and problem-solving skills are essential for success.

Essential Duties and Responsibilities:

• Assist Director of Finance with maintaining the effectiveness of internal controls to safeguard the assets and resources of the hotel.
• Actively support other department managers with matters dealing with labor standards, payroll, and other cost control issues that may arise.
• Participate in the analysis of labor costs and reporting via Unifocus.
• Direct and supervise the efforts, quality, and timeliness of all aspects of payroll, accounts payable, income audit and general cashiering or other areas as directed by the Director of Finance.
• Maintain complete knowledge of and comply with all Rosewood departmental policies, service procedures and hotel standards.
• Coordinate the month-end closing process and prepare financial statements, accruals and journal entries, maintain reconciliations for all balance sheet accounts in established corporate formats and in accordance with generally accepted accounting principles.
• Complete work within the corporate guidelines for Month-end Process.
• Assist hourly team with daily tasks, provide support for questions regarding.
• Assist the Director of Finance and Division Heads in preparation of all budgets and forecasts for all hotel entities.
• Understand and apply the current Edition of USALI.
• Participate/compile the physical inventory counts and the subsequent accuracy of count, price, and valuation. Recommend cost controls and advise management as needed.
• Safeguard the cash assets through monthly bank reconciliations, cash counts of all issued Banks, including general cashier, and reporting any discrepancies to the DOF.
• Have a working knowledge of all areas in Finance to ensure that coverage can be provided for employees on vacation or leave.
• Oversee Club billing and inquiries along with the Accounting Manager.
• Develop and updates policies and manuals, as related to the division/department, for implementation in the field, while ensuring compliance to the same for consistency across the group.
• Control and monitor payroll and expenditures for department.
• Participate in conducting internal operations reviews / internal & external audits to ensure departmental compliance with corporate policies and procedures.
• Assist with tax calculations and filings in line with filing requirements and guidelines.
• Assist with the development of the Finance Department staff to aid the future growth of the company. Hire, coach, counsel and motivate Accounting Staff.
• Support the hotel philosophy concerning hiring, employee relations, disciplinary action, training, counselling, evaluating, etc.
• Prepare work schedules for effective staffing, ensuring efficient operation of the department within specific labor standards.
• Is a "brand ambassador" at all times and ensures brand integrity and clarity are always maintained.
• Models the company’s culture, vision, mission and core values at all times.
• Foster and promote a cooperative working climate, maximizing productivity and employee morale.
• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.
• Ensure that standards, inclusive of grooming and attire of staff, are maintained at a superior level on a daily basis.
• Maintain effective flow of communication by attending required hotel meetings and conducting departmental pre-shift and monthly associate meetings.
• Interact and respond in a courteous and professional manner with all guests, staff and community members, inclusive of resolving all guest and staff difficulties.
• Perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Maintain clean and safe work area.
• Cover responsibilities of DFBP in their absence.
• All other duties as required.
• While this job description is intended to be an accurate reflection of the duties involved in this position, the company reserves the right to add, remove or alter duties when business need dictates.

Required Skills:

• Ability to compute mathematical calculations.
• Accounting experience and knowledge of accounting principles and practices.
• Must be able to perform job functions with attention to detail, speed and accuracy.
• Be a clear thinker, remaining calm and resolving problems using good judgement.
• Follow directions thoroughly.
• Understand a guest’s service needs.
• Work cohesively with co-workers as part of a team.
• Work with minimal supervision.
• Maintain confidentiality of guest information and pertinent hotel data.
• Prior heavy exposure to accounting.
• Ability to be resourceful, creative and maintain flexibility.
• Ability to perform mathematical operations with units of measure including, but not limited to dollars, cents, feet, inches, cups, pounds and ounces.
• Required to speak, read and write English, with fluency in other languages preferred.
• Must be able to exert physical effort in transporting 20 pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding
• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.
• Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.

Technical Skills: Ability to input and access information into the Accounting system; ability to maintain concentration and think clearly; ability to prioritize, organize and follow-up; ability to promote positive relations with vendors and associates alike; ability to provide clear and pleasant telephone communication; ability to maintain confidentiality of pertinent hotel data; ability to perform job functions with minimal supervision; ability to remain stationary at assigned post for extended periods of time; ability to focus on details and resolve numerical problems; ability to work cohesively with other departments and co-workers as part of a team.

Language: Required to speak, read and write English, with fluency in other languages preferred.

Qualifications: College degree in accounting or finance.

Experience: Minimum 5 years’ experience in a similar capacity for a luxury or ultra-luxury property; experience in accounting; prior hotel/resort experience.

The salary range for this position is $115,000 to $125,000. This is the pay range for this position that the Hotel reasonably expects to pay. This position also may be eligible for bonuses. Decisions regarding individual salaries will be based on a number of factors, such as experience, type of hotel experience, location, and education.

Salary : $115,000 - $125,000