Compliance and Risk Management Assistant

Job Overview

The compliance and risk management assistant supports the Quality department by identifying potential risks, assessing their impact, helping to develop mitigation strategies, maintaining risk documentation, preparing reports, and collaborating with different departments to ensure compliance with risk management policies and procedures across the organization. Additionally, it supports the Quality Management System (QMS) based on Aerospace Standard-9100 (AS9100) requirements. The AS9100 requirements include all International Organization for Standardization (ISO) 9001:2015 and AS9100D QMS requirements and specify additional requirements for a QMS for the aerospace industry, internal audits and all that is involved with compliance with these standards within contractual Statements of Work (SOW) scopes.

Responsibilities

• Reports to and supports the Compliance Lead regarding all aspects of the enterprise-wide risk management and quality system management program
• Invest in getting to know the organization, its processes, and related regulatory expectations
• Conduct scenario analysis to evaluate potential impacts
• Develop risk assessment reports for senior management and stakeholders
• Participate in continuous learning to stay updated on industry regulations and trends
• Contribute to agile project teams to enhance risk assessment processes
• Support and facilitate preventative and corrective action events, initiation, monitoring, closures and overall controls for timely closure of actions
• Develop corrective and preventative action plans and present action status and track actions to closure
• Document, enter, manage and track to completion compliance in the CAR_PAR tool, CAD database and Risk Management Tool
• Execute internal audits to determine the level and effectiveness of governance, risk management and internal control in the audit entity or area and identify possibilities for improvement
• Gather and analyze internal and external data concerning the audit entity or area in order to support the risk assessment and scoping process.
• Report on findings of executed audits and translate improvement opportunities into conclusions
• Participate in the annual Audit risk assessment of the organization, which drives the annual audit plan
• Participate in projects to implement new systems, procedures, and processes to realize desired project results. Attend project meetings for risk assessments, as planned
• Develop and maintain excellent working relationships with internal customers to ensure understanding of audits/procedures and cooperation
• Partner with colleagues to enhance Audit departmental processes
• Assist with Quality Management Reviews, biannually
• Assist with timely Verification of Effectiveness (VOE) actions.
• Conduct Internal Auditor Training, annually
• Assist with Bid Risk Reviews (BRRs) assessments and presentations to ATO
• Compliance reviews
• Lead and perform Internal Audits.
• Support third party audits (NQA, NASA, DCMA, etc.)
• All other duties as assigned
  
  

Qualifications

• Bachelor degree or associate degree with 1-2 years of experience
• Fluent in use and application of Microsoft Office tools and applications
• Works under very general supervision. Self-motivated individual with proven interpersonal skills; supporting frequent interactions with internal and external stakeholders (e.g. Program and Customer personnel)
• Communicates with internal and external parties to agree upon concepts, practices and approaches to resolve issues on projects
• Risk Management knowledge and experience
• Corrective and Preventative Action experience
• Experience with the Root Cause Analysis process
• Ability to suggest and recommend effective mitigation solutions
• AS9100/ISO900 knowledge
• Experience with facilitation and auditing processes
• Compliance based thinking regarding ISO and Process Standards
• Ability to identify requirements within processes and procedures
• Experience in collecting objective evidence that prove compliance
• Experience in Verification of Effectiveness (VOE)
• Champion collaboration experience – Guide and direct audit team
• Experience with Continual Improvement processes
• Experience and understanding of contract and process requirements; identification of requirements.
  

Competencies

• Strong work ethic and communication skills
• Experience working in a dynamic team environment, participating in process improvement initiatives and driving organizational culture changes
• Ability to manage work assignments and time effectively and efficiently
• Experienced in scheduling and leading collaboration efforts
• Experience working on NASA programs
• Experience using NASA/Leidos processes and software/tools
• Ability and willingness to cross-train in other departments and responsibilities
• Problem-solving/analysis
• Decision-making
• Results driven
• Reactive and attentive to due dates
• Thoroughness
  
  

Working Environment

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computer, phones, photocopiers, filing cabinets and fax machines.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• This is a full-time position, and hours of work are Monday through Friday 8:00 a.m. to 5:00 p.m. No travel is expected for this position.