What are the responsibilities and job description for the Project Administrative Assistant position at RoviSys?
RoviSys at a Glance
RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction.
We are looking for a Project Administrative Assistant who will support a project. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated, have excellent communication and computer skills, and a strong orientation to serving our customers.
About the Opportunity
A successful project administrative assistant candidate should possess the following skills, experience, and responsibilities:
- Scheduling appointments and maintaining calendars
- Coordinating travel arrangements and booking accommodations
- Performing general clerical duties, such as photocopying, scanning, and faxing
- Assisting with the preparation of presentations, reports, and other documents
- Maintaining office supplies and inventory
- Providing support to other departments and team members as needed.
- General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts.
- Organize company lunches to be brought to the office/Site
- Mail, Shipping and Receiving
- Data entry and record-keeping
- Helping with creating, submitting, and receiving purchase orders
- Performing office safety check
- Maintaining Administrative Binder (includes documenting all new tasks created)
- Support Project Manager with project Invoicing, Procurement, Receiving, and Scheduling
- Filing and organizing documents. Document submission to General contractor
- Coordinate Employee site access
- High School Diploma
- Must have prior administrative experience at least 2 years.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills
- Attention to detail and excellent ability to multitask with the ability to prioritize.
- Ability to handle confidential and sensitive information with discretion
- Proficiency in Microsoft Office suite and other office software
- Excellent customer service skills
- Ability to work independently and in a team environment.
- Strong problem-solving and decision-making skills
- Prior experience in administrative support, preferably in a corporate or office environment
- Experience in managing calendars and scheduling appointments.
- Experience in handling phone calls, emails, and other correspondence
- Knowledge of office equipment, including printers, scanners, and copiers
- Familiarity with filing and record-keeping systems
- Must be dependable, able to follow instructions, respond to management direction.
- Able to lift parcels up to 50lbs.
Salary : $40,000 - $50,000
