What are the responsibilities and job description for the Health Sciences Assistant position at Rowan College at Burlington County?
JOB
The Health Sciences Administrator is responsible for overall division assistance. Maintaining student and faculty files in the Health Sciences Division in accordance with accreditation requirements of all programs is essential (primarily involves nursing student files). In addition, sending adjunct faculty letters of agreement, filing contracts, uploading digital files for faculty and students, and assisting with accreditation of programs are primary functions.The assistant will also have a primary role in preparing documents for program accreditation for all division programs. This includes scheduling meetings, reserving rooms and assisting as needed with the accreditation visitors.The assistant is responsible to provide secretarial support to the nursing program, radiography program, ultrasound program, dental hygiene program, health information management program. A major part of this is assisting the nursing program, as this is our largest program. Assisting with special events and advising students may be included in duties. Assisting with collegewide events and providing assistance to new student programs may be required.The assistant works closely with the division coordinator as well as the office of clinical education and workforce development to ensure a smooth transition into each semester. The assistant of health sciences is a full time 12-month position.
EXAMPLE OF DUTIES
Schedules rooms for courses and special events as needed. Maintains data in coordination with the dean for accreditationAssist in monitoring emails for the healthsciences@rcbc.edu account and others asneeded.Attend monthly meetings and take minutes.Answer general questions from potential students via phone or in person or in emailsAssist the adjunct coordinator with on boarding adjunct faculty and file all adjunctagreements in appropriate digital files or hard copy if required by program accreditation.Make certain all adjunct faculty files contain necessary information (transcripts, mostrecent three years of evaluations, educational plan, evaluations etc)Make certain all nursing student files contain clinical evaluation for each course,significant letters related to course failures etc, admission criteria and admission rubric,counseling notes etc.Format accreditation reports as needed for all programs and assist in submissionAssist with monitoring web sites to keep dates updated and admission application linksopen/closed at appropriate timesAssist in setting up employers that want to come and recruit before and after class attabling events.Assist with summer visits from organizations that run events for students interested inhealth sciencesAssist with “take your child to work day’ and other events run by the divisionIf needed, assist with or run information sessions either online or in person for differenthealthcare careersAssist faculty with events in the health science area and for the new student initiatives asneeded.Maintain professional manner with all students and prospective studentsOther duties as required, such as assisting with events, attending recruitment events puton by the college, typing and formatting documents, assisting to monitor the door andassist students with appointments to see faculty or staff are all possible additional duties.With guidance, this position may assist with advising students interested in specificprograms working synergistically with advising and recruitment in the college.OVERALL PURPOSE AND RESPONSIBILITY: The most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students, other members of the college, and the public.
SUPPLEMENTAL INFORMATION
INSTITUTIONAL EFFECTIVENESS: Accepts responsibility for the timely preparation of files, records, and department data. Assistsdirectors in the organization and collection of data for the programs and for accreditation.Responsible for the day to day operation of the front office of the health science division.EMPLOYEE CLASSIFICATION: Special Projects
The Health Sciences Administrator is responsible for overall division assistance. Maintaining student and faculty files in the Health Sciences Division in accordance with accreditation requirements of all programs is essential (primarily involves nursing student files). In addition, sending adjunct faculty letters of agreement, filing contracts, uploading digital files for faculty and students, and assisting with accreditation of programs are primary functions.The assistant will also have a primary role in preparing documents for program accreditation for all division programs. This includes scheduling meetings, reserving rooms and assisting as needed with the accreditation visitors.The assistant is responsible to provide secretarial support to the nursing program, radiography program, ultrasound program, dental hygiene program, health information management program. A major part of this is assisting the nursing program, as this is our largest program. Assisting with special events and advising students may be included in duties. Assisting with collegewide events and providing assistance to new student programs may be required.The assistant works closely with the division coordinator as well as the office of clinical education and workforce development to ensure a smooth transition into each semester. The assistant of health sciences is a full time 12-month position.
EXAMPLE OF DUTIES
Schedules rooms for courses and special events as needed. Maintains data in coordination with the dean for accreditationAssist in monitoring emails for the healthsciences@rcbc.edu account and others asneeded.Attend monthly meetings and take minutes.Answer general questions from potential students via phone or in person or in emailsAssist the adjunct coordinator with on boarding adjunct faculty and file all adjunctagreements in appropriate digital files or hard copy if required by program accreditation.Make certain all adjunct faculty files contain necessary information (transcripts, mostrecent three years of evaluations, educational plan, evaluations etc)Make certain all nursing student files contain clinical evaluation for each course,significant letters related to course failures etc, admission criteria and admission rubric,counseling notes etc.Format accreditation reports as needed for all programs and assist in submissionAssist with monitoring web sites to keep dates updated and admission application linksopen/closed at appropriate timesAssist in setting up employers that want to come and recruit before and after class attabling events.Assist with summer visits from organizations that run events for students interested inhealth sciencesAssist with “take your child to work day’ and other events run by the divisionIf needed, assist with or run information sessions either online or in person for differenthealthcare careersAssist faculty with events in the health science area and for the new student initiatives asneeded.Maintain professional manner with all students and prospective studentsOther duties as required, such as assisting with events, attending recruitment events puton by the college, typing and formatting documents, assisting to monitor the door andassist students with appointments to see faculty or staff are all possible additional duties.With guidance, this position may assist with advising students interested in specificprograms working synergistically with advising and recruitment in the college.OVERALL PURPOSE AND RESPONSIBILITY: The most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students, other members of the college, and the public.
SUPPLEMENTAL INFORMATION
INSTITUTIONAL EFFECTIVENESS: Accepts responsibility for the timely preparation of files, records, and department data. Assistsdirectors in the organization and collection of data for the programs and for accreditation.Responsible for the day to day operation of the front office of the health science division.EMPLOYEE CLASSIFICATION: Special Projects
