What are the responsibilities and job description for the Clerk Typist, Office of the Provost position at Rowan University?
POSITION SUMMARY
This position serves a vital role in maintaining the day-to-day operations of the Provost’s Office, which is seeking an organized and motivated person to perform secretarial duties in support of various faculty and staff. The ideal candidate will be detail-oriented, with strong communication skills and passionate about supporting Academic Affairs at Rowan University.
Duties & Responsibilities:
Provide service as needed to the Provost executive team, faculty, students, visitors, and callers
Meet with the Director of Operations as needed in order to coordinate and plan activities
Serve as a channel of communication pertaining to all office correspondence, both internal and external to Rowan University and manage departmental calendars
Manage department’s Google sheet for financial accounts which include operational, global, grant, start up and seed funding
Participate in data-gathering and data-entry activities as needed
Prepare, maintain, and organize electronic and hard copy files
Coordinate and verify information in departmental reports, files, forms, and/or listings before entry into Rowan-based interfaces such as the following:
- Banner 9 (for purchase requests and budget and finance inquiries)
- Page-Up (for faculty searches)
- Facilities Work Order System (to submit and coordinate facility work orders)
- 25Live (for reserving space for meetings and scheduling classes)
Keep informed of new and revised personnel policy statements, regulations, directives, and other communications as directed by Human Resources, and develop plans and procedures for implementation of such communications
Order departmental supplies as needed
Assist new faculty and adjuncts through the hiring process
Review travel expense requests using Concur for accuracy and communicate with staff as needed
Coordinate mail delivery
Assist in the planning and scheduling of departmental meetings and request/reserve meeting space using 25Live
Hire, train, supervise, and schedule student support staff
Participate in training for the purpose of compliancy regarding security issues pertaining to Information Resources and Technology, Public Safety, and Human Resources; engage in IT acquisition processing; complete IT security processing for web-based information sharing; serve as a Campus Security Authority (CSA) as required by the Clery Act
Perform other related duties as assigned
Knowledge & Abilities:
Capability to multitask, work in a fast-paced environment, be forward thinking, and adaptable to change
Superior time management skills
Exceptional relationship-building skills
Advanced organizational skills and attention to detail
Maintain confidentiality of sensitive information
Proven ability to work in a confidential environment
Exceptional verbal, written and graphic communication skills
Ability to coordinate and communicate effectively within and across departments
Ability to effectively communicate with visitors, schedule appointments, and process requests for information in accordance with established procedures
Capable of handling multiple demands on an on-going basis while maintaining flexibility and adaptability
Work under general direction, however, able to prioritize work and organize own time utilizing independent judgment
Able to prepare presentations independently
Demonstrated ability to make competent decisions
Professional poise to handle high visibility assignment(s)
Proficiency in the use of Microsoft Office Suite and Outlook
Proficiency in the use of Adobe PDF and Acrobat Pro
Salary:
Range A09 ($38,339 - $41,536)
Notes:
- Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
- Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
- Only completed online applications submitted on or before the posted deadline will be considered.
- Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.
SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: https://nj.gov/csc/same/overview/index.shtml , email: SAME@csc.nj.gov , or call CSC at (833)691-0404.
Salary : $38,339 - $41,536
