Accounts Payable Specialist - Colorado Springs, CO / Hybrid

Accounts Payable Specialist

Location: Colorado Springs, CO / Hybrid

About RowCal

RowCal is a fast-growing, innovative HOA and Property Management company, bringing "The Smarter Way to HOA" to thriving communities across the United States. Focused on Our Mission "To empower, enrich and elevate HOA communities and the lives of our employees who serve them", we are committed to doing things better with a can-do attitude and joyful spirit that puts HOA leaders at ease. We'll be a partner who cares, collaborates and creates the best HOA experience for a community.

Our core values of trust, innovation, fun, and growth are at the heart of everything we do. Help us transform HOA communities and make "home" extra special for the members we serve. You'll love what you do!

Key Responsibilities:

• Process All Incoming Vendor Invoices:
  • Receive and accurately process all incoming vendor invoices.
  • Ensure timely and efficient handling of invoices.
• Retrieve Recurring E-Statement Invoices Online and Post in CINC:
  • Access recurring e-statement invoices online.
  • Post these invoices into the CINC system accurately.
• Monitor Recurring Invoices for Missed Payments/Enter All EFT Paid Invoices:
  • Keep a vigilant eye on recurring invoices to prevent missed payments.
  • Enter all invoices paid via Electronic Funds Transfer (EFT) promptly.
• Set Up Recurring Invoices:
  • Establish recurring invoices for new accounts as required.
  • Ensure consistency and accuracy in setting up recurring payments.
• Set Up New Associations on EFT Payments (Insurance, Trash, Utilities, Cable):
  • Facilitate the setup of new associations on EFT payments.
  • Coordinate EFT payments for insurance, trash, utilities, and cable services.
• Check Bank Account Balances and Post (Release for Payment) Approved Invoices:
  • Verify bank account balances to ensure funds availability.
  • Release approved invoices for payment promptly.
• Print & Mail Paper Checks:
  • Print and mail paper checks for approved payments as needed.
  • Ensure accuracy and timeliness in check processing.
• Contact Managers When Not Enough Funds to Pay Approved Invoices:
  • Communicate promptly with managers when insufficient funds are available to cover approved invoices.
  • Collaborate on resolution strategies.
• Handle Vendor Inquiries:
  • Serve as a point of contact for vendor inquiries.
  • Provide professional and courteous responses to vendor inquiries.

Requirements:

• Proven working experience with Accounts Payable
• Solid understanding of basic bookkeeping and accounting payable principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Proficiency in English and in MS Office
• High degree of accuracy and attention to detail

Benefits

In addition to offering our team members competitive pay, we offer an excellent benefits package including 401k matching, paid time off, health insurance, dental insurance and vision insurance for employees and dependents. We also offer disability insurance along with other important benefits to ensure that our workers feel respected and valued. Although we work hard, we encourage our employees to always maintain a healthy work-life balance, so they can focus on their families and pursue outside interests.

We also strongly believe in community service and in making an impact at the local level. As a RowCal employee, you'll be allotted time off each year to engage in service with one of our community service partners.

RowCal is an Equal Opportunity Employer, meaning we do not discriminate against any employee or applicant because of race, color, sex, ancestry, national origin, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, military or veteran status, or any other or any other federal, state or local protected class.