What are the responsibilities and job description for the Administrative Assistant position at Roy Jorgensen Associates, Inc.?
ADMINISTRATIVE ASSISTANT
Roy Jorgensen Associates, Inc. (Jorgensen) is a world leader in maintenance management. For over 50 years Jorgensen has provided a diverse range of facilities and highway infrastructure, consulting, maintenance and management services. Our professionals are in the forefront as facility managers, maintenance engineers, trainers, assets managers and solution providers. Our firm is focused on the operations and maintenance of transportation and public works infrastructure assets. Our maintenance operations is comprised of professional engineers, certified quality control inspectors, and experienced maintenance technicians with proficiency developing and executing highway infrastructure maintenance contracts throughout the United States. Our system approach to maintenance management is unparalleled in our industry. We know how to identify and implement innovative solutions for our client's toughest challenges.
Position summary: National leader in maintenance management headquartered in Frederick, MD has an immediate opening for a full time Fleet Administrative Assistant to work with the fleet team in support areas of; lease program consisting of over 700 assets, asset damage claims w/insurance companies, and support in the issuing and management of employee fuel pins, GPS monitoring/updates with our supporting systems.
Requirements:
- Customer service orientation
- Excellent organization and independent work skills
- Detail Oriented
- Problem solver; analytical thinking skills
- Strong oral and written communication skills
- Excellent general computer skills to include MS Excel
- Preference for fleet management or procurement experience
Responsibilities:
- Administrative Assistant with the Fleet program to include:
- Assist project/field with status of purchases, insurance claims, registration, GPS Tracking etc.
- Working in the latest technology to monitor, report, and communicate on alerts such as speeding, GPS-geofencing.
- Responding to project/field needs and questions timely
- Provide fuel pins for new hires.
- Processing invoices daily
- Reviewing reports to identify issues and recommending solutions.
- Staying up to date and compliant with all vehicle titles, registrations, and tags.
- Set-up, review and communicate preventative maintenance (PM) schedules.
- Record PM completion.
- Assist in-house mechanic shops recording work activity.
- Intake customer service for Property damage claims and related repairs and Work with Insurance companies to process claims. Assisting with purchasing and inventory management
- Develop strong customer service-oriented relationships with project personnel.
Qualifications:
Attention to detail
Insurance Claim Processing Preferred
Bilingual a plus
Schedule:
Full time
Total Compensation Package to include: Competitive base pay, annual profitability based bonus, recognition incentives and extensive training opportunities. Comprehensive Benefit Plan options for full time employees to include: Health & Dental insurance, Vision Discounts, 401(k) Retirement Plan, Vacation, Sick, Life Insurance, Long Term Disability coverage, Flexible Spending Accounts, Employee Assistance Plans and more!
Company will conduct Background check, MVR (if applicable) and Controlled Substance testing prior to hire.
Roy Jorgensen Associates, Inc. is an Equal Opportunity Employers and is committed to diversity in our workforce. EOE/M/F/D/V
