What are the responsibilities and job description for the Administrative Assistant - Pleasanton position at Royal Electric?
At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results.
We are able to sustain this through our linking values of expertise, collaboration, integrity, passion, and loyalty. These values support our core purpose; to build great relationships, one project at a time!
We have a current opening for an Administrative Assistant at our corporate office in Pleasanton, CA.
Success in the position is achieved through the following duties & responsibilities:
Manage Front Desk
- Answer phones and transfer callers to the appropriate Royal employee.
- Greet visitors and direct them to the correct personnel while following safety protocol.
- Open and date stamp all general correspondence and distribute mail to appropriate employees.
- Keep postage machine stocked and add postage as needed.
- Prepare outgoing packages for UPS, FedEx, etc. Assist with calling for pick up or tracking packages as needed.
- Distribute faxes sent to general fax number.
- Maintain an adequate inventory of office supplies.
- Keep the lobby and office supply closet organized and clean.
- Follow the Front Desk Checklist to complete at the beginning and end of each day.
Provide Talent Support
- Assist in coordination and notification for interview arrivals
- Initial point of contact for in-office onboarding support; desk set-up, orientation training presentation, logistics support, etc.
Provide Building Maintenance Support
- Communicate cleaning needs with Janitorial Services vendor.
- Prepare conference rooms for meetings and ensure they are kept tidy and stocked with water, pens, tissue, etc.
- Ensure copy machines are stocked with paper and toner. Make calls for service if needed.
- Manage supplies and snacks for all offices and job site trailers.
- Re-stock break rooms and crew area with supplies.
- Ensure areas are clean and coffee pots are emptied at the end of the day.
- Partner with field and accounting to schedule cleaning of trailers for different project sites and rental properties.
Clerical Support
- Order and facilitate lunch for team trainings, meetings. Ensure clean up after lunch is complete.
- Maintain vendor, mail distribution and call flow charts are updated every 3 months.
- Communicate and distribute updates to daily job bid list to Front Desk Coverage team.
- Complete misc. projects as assigned.
Qualifications:
- 3 years of experience working as a receptionist or front desk administrator.
- Experience working in the construction industry is preferred.
Special Considerations
- Bilingual/Spanish speaking a plus
Required Skills & Abilities
- Excellent written and verbal communication skills with a focus on customer service.
- Ability to multi-task and demonstrate time management in a fast-paced environment.
- Ability to problem-solving skills and escalate questions and concerns when needed.
- Must be detail-orientated, well organized, and able to meet deadlines.
Salary Range
- Salary Range: $20.00/hour - $25.00/hour
- This is a non-exempt position
We offer competitive wages plus benefits and 401(k).
Royal is proud to be an equal opportunity workplace. Individuals seeking employment at Royal are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.
We utilize E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security. E-Verify Link: http://www.uscis.gov/e-verify/employees
Applicants must be authorized to work in the United States. Royal Electric is unable to sponsor or take over sponsorship of employment Visa at this time.
We promote a drug free workplace.
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
Salary : $20 - $25
