Accounting Specialist II ap/Payroll

Accounting Specialist II AP/Payroll

Job Brief: The Accounting Specialist II will maintain all the accounting records and systems, including payroll, accounts payable, and daily cash control. Additional responsibilities include assisting the Financial Controller with reports, balance sheets, and account reconciliation. This is a fulltime benefited position with vacation, holidays, sick pay, and insurances including Medical, Dental, Vision and Life.

Essential Duties: (This list is not all inclusive.)

Obtain required payroll documents from HR for all new employees. Verify for accuracy and completeness and enter employee information into time and attendance system and payroll program.

Prepare timecard reports (When-I-Work) weekly for managers to review and adjust employee hours as needed.

Process payroll checks within 2 days of cutoff.

Maintain vacation and sick leave records and balances.

Prepare all payroll reports and maintain payroll records.

Prepare quarterly and yearly tax reports.

Pay 941 taxes with each payroll.

Prepare all year end W-2's and transmit to SSA and the state.

Basic knowledge of federal and state payroll regulations required.

Assist Financial Controller with month end reporting.

Prepare reports as assigned.

Cover necessary accounting functions 7 days per week with self and staff.

Pick up and drop off US Mail, Drivers License required.

Perform all other payroll and accounting tasks as required.

Enter invoices into accounts payable system after obtaining approvals, appropriate documentation, and coding.

Present checks to management for signatures

Inform Financial Controller of any payments or invoices that appear unusual.

Reconcile vendor statements.

Provide vendors with approved purchaser lists and company guidelines for purchases.

Prepare annual 1099's and transmittal reports.

Assist with daily cash work and reporting as required.

Prepare A/R invoices as required and ensure payments are received.

Maintain ATM machine.

Perform Balance Sheet account reconciliations, including bank accounts.

Able to work a 40 hour work week.

Education Practical Experience: 4 years accounting experience demonstrating an increase in responsibility desired, or equivalent 2-4 year degree

Skills: Proficient in Microsoft Office, report preparation, payroll, accounts receivables and payable, QuickBooks.

Hourly Range: $22.00 - $26.00 per hour