Office Administrator and Program Coordinator

Job Title: Office Administrator and Prophetic Leadership Program Coordinator

Job Type: Full-time

Location: Royal Lane Baptist Church, Dallas, Texas

Overview: Royal Lane Baptist Church is seeking a highly organized and mission-driven individual to serve as our Office Administrator & Prophetic Leadership Program Coordinator. This dynamic role combines essential administrative responsibilities with the coordination of an innovative prophetic leadership program, making you a vital connection between church staff, the congregation, and program participants.

The ideal candidate is a proactive communicator with exceptional organizational and multitasking skills, dedicated to fostering a welcoming and efficient environment. A passion for service and a commitment to supporting the church’s mission are essential.

Key Responsibilities:

Office Administration:

• Serve as the primary point of contact for church visitors, phone calls, and email inquiries.
• Manage church office operations, including maintaining office supplies, equipment, and records.
• Assist in distributing church communications, such as bulletins, newsletters, and announcements.
• Maintain and update church databases (membership, attendance, and event records).
• Coordinate scheduling of church facilities for meetings, events, and services.
• Oversee general office maintenance, ensuring a welcoming environment.

·      Provide administrative support for the pastoral team, including background checks, payment processing (for childcare, food services, etc.), and logistical coordination for ministry events.

·      Manage and maintain the church calendar, ensuring seamless scheduling and avoiding conflicts across various programs.

• Manage church donations and track contributions while overseeing financial accounting tasks, including processing accounts payable.
• Revise accounting operations, as needed, and in coordination with church accountant, to improve efficiency.
• Receive, validate, and assign appropriate accounting codes to vendor invoices to ensure timely payments.
• Support the church payroll process by providing necessary input to the external accounting team.

Prophetic Leadership Program (PLP) Coordination and Ministry Support:

·      Collaborate with church ministry leaders to develop, organize, and support initiatives related to the Prophetic Leadership Program (PLP) and other church ministries.

·      Assist Senior Pastor in the planning, promotion, and execution of PLP events, including scheduling, logistics, resource management, and communication with participants.

·      Recruit, train, and coordinate volunteers to support the PLP and other church programs, ensuring effective engagement and participation.

·      Offer strategic and administrative support for special ministry initiatives that align with the church’s mission and the PLP’s vision.

Qualifications:

• Proven experience in office administration or coordination, preferably in a church or nonprofit environment.
• Strong organizational and time-management skills, with the ability to prioritize and handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with church management software (e.g., Planning Center, Breeze, Realm).

·      Experience in bookkeeping, receiving payments, processing invoices, and managing accounts payable.

·      Familiarity with or ability to learn financial technology solutions.

·      Strong commitment to financial integrity and confidentiality.

• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work collaboratively with staff, volunteers, and congregation members.
• A heart for service and a passion for supporting the church’s mission and ministries.
• Experience in event planning and volunteer management is a plus.
• A strong commitment to the mission and values of Royal Lane Baptist Church.

Education and Experience:

• High school diploma or equivalent required; associate or bachelor’s degree in business administration, ministry, or a related field preferred.
• 2 years of experience in office administration or ministry coordination preferred.

Physical Requirements:

• Ability to lift and carry up to 25 lbs.
• Must be able to sit for extended periods and perform office-related tasks.

How to Apply: Interested candidates should submit a resume, cover letter, and three professional references to vpowers@royallane.org by March 31. Please include “Church Office Administrator and Prophetic Leadership Program Coordinator” in the subject line.

This role offers a unique opportunity to serve in both administrative and ministry leadership capacities, making a significant impact on the daily operations and outreach of Royal Lane. If you are passionate about helping others and contributing to the success of a vibrant church community, we would love to hear from you!