What are the responsibilities and job description for the Assistant Property Manager - Affordable Housing - Hudson County, NJ position at RPM Development Group?
About RPM Development Group :
At RPM Development Group, our goal is to create high-quality affordable housing. Throughout our history this has meant developing residential communities that are affordable and serve as environments for residents and their families to thrive. Our company takes great pride in creating housing that is attractively designed, skillfully built, and well-managed. Sustainable building is one of the core values that guides our work. When affordable housing is done well. we believe that it can serve as a transformational resource for residents and a source of beauty and vibrancy for surrounding communities.
RPM Development is a dynamic place to work – staff are asked to be professional, collaborative, and think critically while working towards a shared mission of providing safe, clean, affordable housing to people and families across the State of New Jersey. RPM supports their staff with competitive compensation and excellent benefits including paid holidays (10 days / year) and time-off (starting at 15 days / year), 401k program with company match, health care including dental and vision coverage, summer hours from Memorial to Labor Day and ongoing training.
Role Description :
The Assistant Property Manager (APM) is responsible for ensuring the financial viability and continued compliance for assigned properties. They are to maintain minimal vacancy by leasing all vacant units within expectation, managing the waitlist proactively and marketing when necessary. They are to maintain property compliance by completing annual recertifications timely and ensure we have accurate, available, and audit ready files at all times.
The APM will act as an additional layer of support in ensuring that all maintenance work orders and turnover production are completed professionally while maintaining a safe work environment at these same developments. The APM will demonstrate professional presentation and provide excellent customer service to prospective and current residents thus encourage long-term tenancy. The APM will demonstrate this same high level of customer service to all vendors, team members and housing partners.
Duties and Responsibilities :
- Maintain property waitlists by purging semi-annually, ensuring waitlist is always fresh with viable leads and current household information.
- Assist pre-applicants with the process of being added to the waitlist through Rent Café.
- Responsible for all new resident application activities including resident education on qualification process and lease terms, lease processing through Rent Café and internal move-in paperwork.
- Weekly attention to be paid to vacancy at the property to ensure properties remain at 97.5% occupancy.
- Consistently market the properties to high standards by optimizing curb appeal.
- Prepare and maintain appropriate leases, lease renewals and annual re-certifications for all funding sources timely.
- Walk residents through the recertification process in Rent Café when necessary.
- Maintain complete, accurate and audit ready files both physically and digitally.
- Proactively manage housing partner subsidy programs and relationships.
- Follow up with 3rd parties that promised payment on behalf of new tenant for the initial Security Deposit and / or 1st month’s rent.
- Ensure rent portion letters are received timely and include annual increases for renewals.
- When assigned a community with market rate units, actively track and make rental rate adjustments based on market competition, properly market these units as needed, ensure timely and optimized renewals and new leases.
- Assist the Property Manager with all general management of their assigned apartment developments.
- Ensure work orders, preventive maintenance, bi-annual unit inspections, apartment turns to be completed within company policy timeframes at all locations. Bring forward any concerns to the attention of the PM.
- Maintain quality of product by walking property regularly and documenting any items that need to be addressed.
- Process transfer requests, reasonable accommodation requests and address resident concerns.
- Calculate and process tenant portions when specific programs require (PHA, 811, etc).
- Share best practices with colleagues not only within the assigned region but more broadly within RPM.
- Practice exceptional customer service, professionalism, safe work practices daily.
- Partner and work closely with all departments within RPM Development Group.
- Work beyond the narrow and specific job responsibilities to advance the goals of the company.
Relationships and Contacts :
Reports to : Property Manager
Supervises : N / A
Required Education and Experience :
Working Conditions :
