What are the responsibilities and job description for the Facilities Coordinator position at RPO International?
New Journey, a Genesis10 company, is actively seeking a resource for a 3-month Contract position with the potential for a contract extension or conversion.
The Facilities Coordinator plays a crucial role in managing work orders, providing service desk support, and assisting with reporting and administrative tasks. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while supporting the Director and facility operations.
Key Responsibilities:
Work Order Management
- Process and prioritize incoming work orders through the CMMS
- Ensure data integrity of all work order information
- Monitor work order status and follow up on completion
- Coordinate with vendors and contractors to schedule and complete work orders
Service Desk Support:
- Serve as the primary point of contact for facilities at the service desk
- Receive and manage calls for work and service requests
- Provide first-level support and escalate issues when necessary
- Maintain clear communication with staff and occupants regarding request status
Reporting and Administrative Support:
- Assist the Director with daily, weekly, monthly, annual, and special project reporting
- Prepare and compile data for regular management reports
- Support the development of presentations and documents as needed
- Maintain accurate records and documentation for all facility-related activities
Financial Management:
- Process purchase orders promptly and accurately in the internal financial management platform
- Assist with monthly accrual reports and help monitor finance trackers
- Support budget tracking and cost control measures
Facility Maintenance and Safety:
- Conduct routine site inspections and assessments
- Ensure compliance with safety procedures and building protocols
- Assist in implementing property risk management programs
- Maintain premises in neat and good working condition
Vendor and Contractor Coordination:
- Assist in scheduling and coordinating vendor and contractor activities
- Ensure vendors and contractors meet required performance standards
- Support the procurement of services as needed
Project Support:
- Assist in coordinating special events and projects
- Support proper scheduling, execution, and closeout of building projects
- Help monitor project timelines and deliverables
Required Skills and Qualifications:
- Bachelor's degree in a related field
- Strong understanding of Microsoft Word, Excel, and Outlook
- Excellent verbal and written communication skills
- Proficiency in CMMS and financial management platforms
- Strong organizational and time management skills
- Ability to work both independently and as part of a team
- Self-motivated with a confident and proactive attitude
- Flexibility and ability to work well under pressure
- Attention to detail and accuracy in data entry and reporting
- Only candidates available and ready to work directly as New Journey/Genesis10 employees will be considered for this position.
Job Type: Contract
Pay: $23.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $23
