Administrative Assistant

Company Description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

The Administrative Assistant gathers and enters information to support our investment banking client's office operations. This role involves interaction with management, team members, and various departments. Responsibilities include travel booking, processing expense reports, and completing tasks as assigned by department management.

Shift: Monday-Friday, 7am-3pm MST (Hours change with daylight savings)

This role is hybrid (3 days in office, 2 days remote)

Responsibilities:

• Travel Booking: Arrange travel itineraries, including flights, accommodations, and transportation.

• Professionalism: Maintains a consistent professional demeanor in all interactions with team members, clients, vendors, and external partners.

• Phone Etiquette: Communicates clearly and professionally during phone calls, even in high-pressure situations.

• Time Management: Prioritizes and manages multiple tasks effectively, particularly when facing tight deadlines.

• Ad-Hoc Projects: Manages various short-term or one-off projects as needed.

• Information Gathering: Gather information as assigned and required for expenses, travel, and AdHoc projects.

• Data Entry: Enters data accurately and in a timely manner.

• Report Preparation: Prepares expense reports accurately and in a timely manner.

• Collaboration: Interacts with employees to complete assigned projects as needed.

• File Organization: Organizes and maintains files and records efficiently.

Qualifications

• HS diploma or equivalent with 2 years of relevant administrative/operational support in manufacturing operations or office environment directly related to the duties of the job
• Proficiency with Concur is a plus

Additional Information

The national pay range for this role is $44,400 to $78,800 annually. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans