Accounts Payable Analyst

AP Analyst Job Description

Summary:

We are seeking an experienced Accounts Payable Analyst with 3 to 5 years of hands-on expertise in managing the accounts payable function. The ideal candidate must have experience with Microsoft Dynamics GP, creating NACHA files, printing checks, executing wire transfers and ACH transactions through banking platforms. This role requires a detail-oriented professional with exceptional interpersonal and organizational skills, a strong dedication to accuracy and efficiency in financial operations, and the ability to work confidently with technology and navigate multiple systems effectively.

Key Responsibilities:

• Invoice Processing and Vendor Management
  • Receive and review vendor invoices for accuracy, including price, quantity, and coding against purchase orders. 
  • Verify and match invoices to supporting documentation (purchase orders, receiving reports) for 3-way matching. 
  • Import or enter invoices or credit memos into the accounting system, ensuring correct coding to appropriate expense accounts. 
  • Regularly review and reconcile vendor statements against internal records to ensure all invoices have been processed and paid correctly.
  • Reimburse employees by receiving and verifying per diems and requests for reimbursement.
  • Create and maintain vendors cards in GP.
  • Maintains vendor 1099s and runs annual 1099 reports and compiles 1099 forms to submit to the vendors and the IRS; also submits form 1096 to the IRS.
  • Establish and maintain positive relationships with vendors, addressing inquiries and resolving payment issues promptly. 

• Payment Processing:
  • Prepare and create payment batches (NACHA file or paper checks) for approval based on company payment terms and policies. 
  • Support the CFO in preparing the weekly cash flow forecast by providing weekly cash outflow report.

• Month-End Closing:
  • Assist in the month-end closing process by preparing accounts payable accruals and reconciling AP balances. 
  • Ensure all manual payments are recorded in the same week.
  • Generate and analyze AP aging reports to assist to identify potential issues with outstanding invoices. 

• Internal Controls and Compliance:
  • Adhere to established internal controls and accounting procedures to ensure accuracy and compliance with financial regulations. 
  • Monitor for overspending and report any concerns to management. 
  • Maintain and file copies of vouchers, invoices and all supporting documents. 

• Reporting and Analysis:
  • Generate reports on AP activity, including vendor spending trends and key performance indicators. 
  • Identify opportunities for process improvement within the AP function and recommend changes to management. 
  • Moderate Excel skills.

• Other duties & responsibilities, as assigned.

Qualifications

• Bachelor’s degree in accounting or related field preferred but not a must.
• Minimum of 3 years of experience in Accounts Payable processing.
• Excellent attention to detail and ability to identify errors in data.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills to interact effectively with vendors and internal stakeholders.
• Knowledge in working with Corridor Software is a plus.
• This job is in office.

Salary : $52,000 - $72,000