Project Coordinator - AdFarm

You don’t make it 40 years in this business without good people behind you. At AdFarm, we are driving the evolution of agriculture, and it starts with hiring the right individuals.  

We are the bridge between farmers and the brands that serve them. Companies come to us for strategic planning, creative services, public relations, media planning, marketing science, content creation and research. If you’re ready to be a part of a team that does these things, and does them well, we should chat.  

We partner with everyone from crop protection, nutrition and seed companies to technology, sustainability, food and animal health brands. If you’re in that space, or want to head that direction, this role will be a great fit.  

You will love it here if you follow these GUIDEPOSTS:  

Are you being agile? Change is inevitable, whether it’s from the client, or the industry as a whole. Are you ready to get the job done well, on time and on budget? We’re all about developing and following processes that keep our teams effective and our clients happy.  

Are you being smart? Knowing what to ask, how to start and what resources you have to solve problems are essential. Invest in yourself and keep up with the ever-evolving world of our clients and the wider communications industry.  

Are you being helpful? If you know the ad and ag industries, you know it gets hectic sometimes. Are you ready to pitch in when it counts and do whatever it takes to deliver amazing work for our client partners? Be ready to have direct conversations when needed and set clear expectations for you, your supervisor and your team.  

As the Project Coordinator, you’ll love coming to work every day if you Get, Want, and have the Capacity to be accountable to the following things:

Ø Task delegation​

Ø Team Communication​

Ø Document Preparation

You’ll have success here if you value clear processes and feel qualified to do the following things:

·         Support Project Management team to be sure the work moves through all phases of communications projects through the internal process of the agency. 

·         Track and report project progress and facilitate communication across all functions within the agency

·         Open/Archive and manage projects in project management tool

·         Update work order, reference materials, schedules based on PM/AM input/approval

·         Review vendor quotes & verify production specs 

·         With the direction of a PM open and archive jobs in WorkFront

·         When the PM is not available serve as the Internal team contact making sure to engage with a high sense of urgency and customer service.  

·         Assist PM’s with day-to-day development of project activities with approved plans. Ensures that progressive stages are approved by the leading PM and helps assign tasks as required.  

·         At the request of a PM, generates and compiles work orders with all the information required to complete the client tasks & requests. 

·         With the direction from a PM, schedule meetings, take notes, record follow ups, action items and “to do’s”. Be aware of industry issues, technologies, and opportunities. 

·         Post work orders in WorkFront, update work orders as required. Send message via WorkFront to applicable approvers, communicates deadline, monitors approval status, follow up as necessary – this includes shipping information for physical review. 

·         Coordinates and confirms with PM all necessary approvals 

·         Signs/approves and returns with proof to vendor 

·         Approves project for final delivery, request vendor files if changes made by vendor 

·         Sends WorkFront message to Account Manager that job delivered. 

·         Participate and provide ideas and support to other AdFarm employees. 

We train our team to help them succeed, and everyone on our team helps with our success. In this role, you’ll need to come to the table with the following skills and qualifications:

·         A bachelor's degree in marketing, advertising, communications, or a related field is preferred.  

·         Previous experience in marketing, advertising, or a related field is beneficial.  

·         Strong Communication Skills, both written and verbal, to effectively communicate with clients, team members, and other stakeholders.  

·         Ability to manage multiple tasks, prioritize, and meet deadlines.  

·         Meticulous attention to detail to ensure accuracy in all tasks.  

·         Ability to identify and resolve issues efficiently.  

·         Effective time management to balance multiple projects and deadlines.  

·         Building and maintaining positive relationships with clients, team members, and vendors.  

·         Flexibility to adapt to changing priorities and project requirements.  

·         Taking initiative and anticipating potential issues.

·         Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook    

All employees will receive benefits (health, dental, vision,) a 3% 401K  Contribution to the employee on an annual basis, Health Spending Account, Health and Cell Phone Reimbursements, and we can offer a working environment with a wonderful group of top talent individuals. Culture is everything for us and so we do our best to hire according to alike values and mutual respects.

We are a TEAM and we are looking for like-minded individuals that are eager to contribute as such.

Salary : $45