What are the responsibilities and job description for the Event Planner position at RRS?
Event Planner
Department : Consulting
Employment Type : Part Time
Location : Ann Arbor, Michigan
Compensation : $24.00 - $30.00 / hour
Description
RRS is a mission orientated company dedicated to community-centered sustainability, materials management, and climate solutions since incorporating in 1986. In that time, we have grown to nearly 70 employees in four countries and have conducted over 1,000 projects around the globe. RRS is composed of strategists, planners, engineers, economists, technical analysts, businesspeople, and communications specialists. Our experts operate confidently across the materials management supply chain, identifying the best opportunities to effect change, and developing pathways to long-term value.
RRS has grown with the industry, developed new solutions for waste and recycling operations and paved the way for clients, both public and private, to develop waste diversion and recycling operations that are aligned with client context and grounded in technology, proven metrics, and decades of experience. Our breadth of experience includes stakeholder engagement, policy analysis, program planning, and project execution in areas such as assessments, facility audits, system design and optimization, high-diversion program implementation, packaging recovery, communications / outreach, financial and data analysis modeling, extended producer responsibility, and circular economy practices.
Our company is scaling for growth. We want top performers that can strengthen relationships, build and grow the business, all while having a positive environmental impact. Sometimes that takes flexibility. RRS understands that normal office hours may not be M-F, 9-5..
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RRS is seeking applications for a part-time Event Planner to work with a new and established clientele, organizing a wide variety of events. You will be responsible for overseeing all aspects of event planning, from concept to execution, ensuring that each event meets the client's goals, timelines and budget. The position will include internal company event planning and logistics.
Location : Due to the nature of the project(s) for this specific position, the employee must be in Michigan and preferred to be in the Ann Arbor / Detroit area . Position is mostly remote, with preference to be in the Ann Arbor office at least once per month for the first six months.
Key Responsibilities
- Meeting with project manager to discuss goals, budget and timeline of the events.
- Researching and securing appropriate event venues based on project needs and budget.
- Creating and managing event budget, including allocating funds for venue rental, catering, entertainment, decorations and other expenses.
- Negotiate contracts with vendors and ensure timely delivery of services
- Set up registration pages.
- Coordinate logistics including transportation, accommodations, and event materials.
- Organize hotel blocks.
- Coordinate catering, AV, room setup, videographers, etc.
- Oversee the setup and breakdown of event spaces.
- Handle guests list, invitations, RSVPs, and on-site guest management.
- Troubleshoot or resolve any issues or conflicts that arise during the planning process or on the event day.
- Stay current on industry trends and innovative event concepts to offer clients fresh ideas and solutions.
- Maintain strong relationships with clients, vendors, and venues to ensure repeat business and referrals
- Arrange for hybrid (in-person online) events.
- All other administrative tasks as assigned.
Key Qualifications
Minimum Qualifications :
Salary : $24 - $30
