Moving I-4 Forward Document Control Specialist II

The Opportunity

RS&H is currently seeking a Document Control Specialist II to join our team in the Moving I-4 Forward Program Office in Celebration, FL.

This position oversees and maintains document controls systems and resources for engineering, procurement, and construction documentation.This position works under limited supervision with the ability for independent decision-making and judgment for a variety of issues; problems faced typically require interpretation or deviation from standard procedures and may be complex in nature.

Key Responsibilities:

• Establishes, maintains, and manages the Project Management Information System (PMIS), including modules, permissions, workflows, and system components, while ensuring compliance with departmental policies and project-specific document requirements.
• Collects and logs all contract documents and project documentation from bid phase through project completion.
• Reviews and improves filing protocols and document management processes, recommending system enhancements to optimize efficiency and organization.
• Ensures compliance with departmental policies and procedures, while understanding project delivery programs, including document requirements, terminology, and filing needs specific to each project stage.
• Performs detailed analysis of large data sets using software tools like Microsoft Excel and Power BI to support data-driven decision-making.
• Communicates with suppliers and vendors.
• Oversees the Electronic Document Management System for tracking, retrieving, updating, and maintaining all program/project documents.

• Ability to adopt existing filing protocol processes and recommend opportunities for system improvements.

• Performs all other duties as assigned.

Requirements:  

• High school diploma or equivalent.
• Typically requires a minimum of 5 years relevant experience.
• Experience with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, etc.)
• Advanced skills in the full Microsoft Office Suite.

• Familiar with SharePoint and other Electronic Document Management Systems/Project Management Information Systems, preferably Procore.

• Must possess solid organizational, problem-solving, prioritization, and communications skills. Must have the ability to effectively interact with and build relationships with others.

If this sounds like the role for you and you're ready to join an amazing team, please apply.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

Please note: no agency representation or submissions will be recognized for this vacancy. Candidates should apply directly to this role to be considered. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy.

The Team

As the largest transportation program in Florida, the Moving I-4 Forward initiative is not only poised to transform a critical corridor in the Sunshine State but to also reshape the transportation industry’s approach to delivery. Whether innovating new ways to collaborate with industry partners or investing in workforce development, Moving I-4 Forward is boldly leading the way for Florida’s transportation future. By joining our team, you too can lead the evolution of transportation.

The Company

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms whose associates work hard every day to create a more connected future where everyone can thrive. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to an unwavering commitment to our core values of: integrity, caring, forward-thinking, creativity, inclusivity, and ownership.