What are the responsibilities and job description for the Executive Assistant position at RSI?
Growing start-up AI company seeking a Senior Executive Assistant to support the CEO and CSO.
If you're looking to apply your skills and build a thriving, rewarding career, please apply with us!
Responsibilities :
- Directly support all aspects of the CSO and CEO's daily work routine.
- Manage calendars, including scheduling meetings, appointments, speaking engagements, and domestic or international travel arrangements.
- Act as a liaison between the CEO, staff, and the public.
- Coordinate work with other staff as needed, playing a key role in staff coordination within and outside the department.
- Monitor and communicate projects and programs, providing coordination.
- Assist in processes such as project planning, intake, prioritization, initiation, execution, and training. Foster collaboration among end-users and key stakeholders.
- Help coordinate the work of different groups and provide administrative support for governance meetings.
- Assist the CEO in developing presentations and white papers for both internal and external audiences.
- Keep the CSO informed of time-sensitive and priority issues, ensuring appropriate follow-up.
- Perform office management duties.
- Sort and triage mail; maintain email and other address directories.
- Compose and prepare routine correspondence for the CSO’s signature.
- Schedule departmental meetings and assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
- Prepare, reconcile, and submit expense reports.
- Maintain both paper and electronic filing systems.
- Handle confidential and sensitive information.
- Attend meetings, take notes, and prepare initial drafts of minutes and summaries.
- Complete special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Perform additional and / or alternative duties as assigned from time to time, including supporting other departments or executives as needed.
