Executive Assistant

RSUI has an exciting opportunity for an Executive Assistant to provide essential insurance-specific operational support and administrative assistance to our Executive team. The Executive Assistant is responsible for preparing reports and presentations, liaising with internal and external company contacts, managing schedules and organizing meetings, and handling various types of correspondence. This position also assists with special projects, events, and other initiatives as assigned.

The ideal candidate will be confident in a high visibility position working directly with senior level Executives, eager to gain unique and varied exposure to multiple facets of the insurance industry, and comfortable managing competing priorities in a professional work environment. They will embrace our responsive mindset for time-sensitive tasks, and place great priority on providing top-notch service to RSUI Executives and other stakeholders.

As RSUI and the Executive team work in a highly team-oriented work environment with a specialized area of industry focus, in-person interaction and real-time, fast-paced collaboration are essential to our success. Building strong working relationships is a key component of RSUI’s culture, and doing so is accomplished, in part, through engaging in meaningful dialogue and making professional connections. This position will work a hybrid schedule which is typically Monday through Thursday in the office, and Friday working at home. This schedule may vary depending on Executive needs.

What is it like to be part of our team? RSUI, a Berkshire Hathaway company, proudly offers supportive leadership, professional development opportunities, and fantastic employee benefits. Our collaborative, high-performance culture is driven by a steadfast commitment to our core values of People, Service, and Integrity. We embrace positivity, accountability, and a continuous learning mindset to deliver unique solutions and build lasting relationships with our customers.

Responsibilities:

• Handle confidential and sensitive information with discretion and professionalism
• Create, edit, and distribute various documents, reports, presentations, and correspondence
• Communicate and collaborate with internal and external contacts, including very senior-level leaders, on behalf of the executives
• Coordinate and manage the complex calendars and travel arrangements of senior executives
• Plan, schedule, and facilitate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items
• Serve as an informal “cultural ambassador” for RSUI, upholding our core values of People Service and Integrity and operating with humility, respect, and a team approach
• Perform research, analysis, and data entry as needed
• Maintain and update files, records, databases, and systems
• Provide general administrative support to the executive office, such as answering phone calls, ordering supplies, and managing invoices
• Coordinate, manage, as well as execute various ad-hoc projects and events, ensuring that the plan, tasks, schedules, and status updates are maintained
• May perform other related tasks as assigned, depending on business need

Qualifications:

• Bachelor's degree in business administration, communications, or a related field
• 7 years of experience providing executive support, or comparable experience in a fast-paced, highly visible support role within a professional services environment
• Proficient in Microsoft Office (Outlook, Excel, Word, and PowerPoint), and other relevant software
• Excellent verbal and written communication skills; the ability to relay and receive information with polish, tact, and discretion
• Strong attention to detail, as well as organizational, time management, and problem-solving skills
• Ability to work independently, and manage a busy workload with competing priorities
• Superior customer service orientation and work ethic
• Flexibility and adaptability to changing needs and demands
• Professional and courteous demeanor

RSUI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, marital status, amnesty, genetic characteristics or genetic information, pregnancy or childbirth, veteran status, and any other characteristic protected by applicable Federal, state, and local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.