What are the responsibilities and job description for the Exceptional Executive Assistant (The CEO's Secret Weapon) position at RTA Fleet?
Job Type
Full-time
Description
Job Description
Do you enjoy planning out the day and maximizing the schedule like a mad magician? Are you OCD enough to continuously keep your inbox empty and prioritized? Do you geek out organizing trips, meetings, deadlines and keeping them all coordinated? Do you have an uncanny ability to summarize entire conversations in real time? Are you a multi-tasking extraordinaire who has incredible attention to detail, who adapts on the fly with tact and poise, and who solves problems with tenacity and resourcefulness? If so, read on...
I'm the CEO at RTA, and I'm looking for an exceptional executive assistant. This role manages my day-to-day, helping to keep me focused on what matters most, getting me to meetings on time, keeps important issues top-of-mind, and reminds me of tasks needing follow through. Emails, calendars, task management, meeting planning... In short, I'm looking for the other half of my brain. The organizer and facilitator of the vision and ideas, who can help free me up from the minutiae. It requires someone who can represent the office of the CEO, and my personal brand with all those they interact with, both externally as well as internally. It will require discretion, and the ability to judge the urgency of matters and requests that come to my office and the context behind them. This position plays a key part in helping RTA grow by freeing up my focus, and accelerate our growth by keeping myself and my team organized and on task.
If this sounds like you, you could be the PB to our Jelly! Read on and apply!
What We're Looking For
In general, someone who :
- Is passionate about serving others.
- Takes pride in being an EA and finds fulfillment seeing your executive succeed and grow.
- Is comfortable being a part of an executive team that thrives on healthy conflict. This means they aren't afraid to mix it up or be held accountable by the team and they are willing to hold them accountable as well. People with thin skin need not apply. No, seriously.
- Passionately cares about our clients by helping them be more successful. Our clients are fleet managers, parts clerks, and automotive technicians, who maintain everything from squad cars to school buses so that everyone comes home safely at the end of the day.
- Thinks of themselves less, while not thinking less of themselves. They are other-centric, compassionate, and self-assured.
- Is willing to lift boxes, clean floors, and hold doors if that's what it takes to get something done, because no job is beneath them.
- Takes ownership and initiative in their job. They don't wait to be told what to do, they own their role, and they identify how to make it better.
- Loves to read, learn, grow, and stretch themselves. Bonus points for each book they've read by Patrick Lencioni!
Specifically for this job, someone who :
Are you the Pam to our Office? Apply and let's test that out!
Key Responsibilities
Calendar
ET Offsite Planner
Meeting Notes Auditor and Task Manager
Face of the Office of the CEO
Especially Great Communicator
A Voice at the Table
Are you the Donna for our Pearson Specter? Let's talk!
Key Results Areas (aka the Job Outcomes)
1. Meetings are Effective (start and end on time, coherent notes with documented decisions).
2. CEO can meet obligations (tasks, 1-on-1s, podcasts)
3. CEO has protected time to think on the big picture in addition to the individual areas of the business.
4. Both you and the CEO are out the door by 4pm so we can be home for dinner and put family first.
The Bottom Line
You've made it this far, congratulations! We are really looking for people who are ideal team players, with an almost frightening intensity around serving others.
Total compensation for the role is between $110k and $130k. This is a full-time, hybrid role (in office M / W / F), working side by side with the executive team. If all of this is checking off the items on your list, we'd love to hear from you!
About Us
RTA has been established since 1979 and has the reputation of providing the best customer service in the market. Our purpose is to help fleets succeed. We pride ourselves on creating a caring, family-oriented atmosphere for both staff and clients, and love that our work makes a positive impact on all the lives we touch. Our clients carry kids in school buses, first responders in emergency vehicles, patients in ambulances, food and medical supplies in trucks, and people just taking the bus or train to work. We do meaningful work, and we want our clients to have the best tools available to them.
Our office spaces are open, spacious, and colorful, with an abundance of natural light. We come together often as a company to enjoy freshly baked desserts or awesome lunches, and genuinely enjoy each other's company. We offer some pretty unique perks and benefits (Unlimited PTO, 6% safe harbor 401(k) match), as well as all the standard ones (Medical / Dental / Vision / Disability / Life Insurances). We're happy to talk through all the options!
Coming from Scottsdale? You'll enjoy waving at the traffic going the other way while never having to stare at the blinding sun. It only takes about 25 minutes to get here from downtown Scottsdale in the mornings. We are located close to Arrowhead Mall, with quick access to the 101 from multiple directions.
If all of this sounds like you, and your type of company, then click apply! Seriously, we've asked you 4 times now, and you are still reading! Then again, you get bonus points for being thorough! And extra bonus points if you went back and checked to see how many times we asked! You know you want to apply, but maybe you aren't the Pepper to our Potts?
Requirements
OK, the boring HR part of the job posting that looks like every other posting out there, but it's necessary :
Salary Description
110,000 to $130,000
Salary : $110,000 - $130,000