What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Rubicon Founders?
Role: Executive Assistant to the CEO
Company: Rubicon Founders
Location: On-site; Germantown, Nashville, TN
Rubicon Founders
Rubicon is an entrepreneurial healthcare investment firm focused on building and growing transformational companies. Rubicon seeks to both invest and partner to build meaningful businesses that create enduring value by transforming the way people receive healthcare. We look for dynamic, intelligent, curious, and high EQ team members and leaders to create enduring value through our companies.
Role Description
Rubicon Founders is looking to add a highly motivated, detail oriented, Executive Assistant to support our Managing Partner. This role will require in-person presence in our Germantown office and flexibility for after-hours work coordinating in multiple time zones. This individual is successful by managing and executing on schedule, travel, and meeting logistics efficiently – while maintaining a high degree of confidentiality.
Responsibilities include, but not limited to, the following:
- Strategic calendar management; able to prioritize appropriately and think critically about trade off decisions between key meetings and appearances
- Managing complex travel arrangements including booking transportation, lodging, and itineraries
- Expense reporting in a timely manner
- Scheduling and coordinating confidential meetings and conference calls; preparing materials and recording minutes
- Ordering office supplies, reporting, and maintaining document filing systems
- Availability to do variety of tasks from personal errands to high-level executive work
Qualifications
- Bachelor’s degree required, or equivalent work experience
- 3-5 years’ experience supporting C-suite executives in an EA capacity
- Experience in heavy calendar management, travel arrangements, and event planning
- Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
- Healthcare industry and startup experience ideal but not required
- Comfortable and confident in a fast-paced environment; fully in-office in the Germantown area
- Ability to work overtime hours
Common characteristics of the people who comprise Rubicon Founders and our portfolio companies: Smart, detail-oriented, mission-driven, entrepreneurial and operates with urgency
